NGO JOBS

Organization: Islamic Relief
Country: Egypt
Closing date: 31 Mar 2014

• Reporting to the CFO and HR manager directly. • Maintain the general filing system and file all correspondence. • Assist in the planning and preparation of meetings and conferences. • Coordinate with external and internal meeting. • Attend meetings to record minutes. • Manage Executive’s Director Schedule. • Make travel arrangements for executives. • Perform general office duties, such as ordering supplies and maintaining records management database systems • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. • Conduct research, compile data, and prepare papers for consideration and presentation by executives directors. • Greet visitors and determine whether they should be given access to specific individuals. • Other duties related to the job title.

• Effective verbal and listing communication skills. • Fluent in English & presentable. • Excellent computer skills including the spreadsheet and word processing programs and E- mail at a highly proficient level. • Dynamic person. • Ability to handle multiple tasks simultaneously & meet due date.

• Excellent interpersonal skills. • Analytical , Problem solving & decision making ability • Attention to details and high level of accuracy. • Knowledge of office administration • Time & stress management skills • Ability to maintain and follow specific instructions and procedures

Interested candidates are welcomed to apply their CVs with A recent photo stating job title in the subject field, any CVs without the mentioned will be discarded

How to apply:

Maha.abdelaziz@iregypt.org

Organization: Institute for Global Environmental Strategies
Country: Thailand
Closing date: 15 Feb 2014

Vacancy Announcement
Institute for Global Environmental Strategies (IGES)
Regional Centre in Bangkok

Position title: Finance and Administrative Assistant (1 position for Thai national)
Salary: Depending on experience
Contract: Initially one year contract with 3 months probationary period and possible extension
Work hours/days: Full-time (7.5 hours/day),5 days per week except for Saturdays and Sundays
Place of work: IGES Regional Centre office in Patumwan, Bangkok

Background:
The Institute for Global Environmental Strategies (IGES) Regional Centre based in Bangkok is seeking a dynamic person with strong interest and relevant experience in project finance (budgeting, book keeping, and financial reporting), logistical support to event planning and organizing (conference venue booking/setting, hotel/travel arrangement, and other related matters), and overall office administrative support for the position of Finance and Administrative Assistant.

The successful candidate will be primarily responsible for financial and logistical support to the activities conducted by the Regional Hub of the Asia Pacific Adaptation Network (APAN). APAN is a regional network of practitioners responding to the growing and urgent needs in climate change adaptation. The network was launched under an initiative of the United Nations Environment Programme (UNEP). APAN’s work is supported by the Ministry of the Environment, Japan, the Asian Development Bank, USAID through the ADAPT Asia-Pacific Project, and others.APAN is part of the United Nations Environment Programme’s Global Adaptation Network (GAN). APAN organizes a number of conferences in the Asia Pacific region in collaboration with the APAN’s partner institutes.

The successful candidate will also provide project finance/logistical support to other projects that the Regional Centre implements as needed and assist the Regional Centre’s Office Manager in overall office management.

Duties and responsibilities:Under the supervision of the Office Manager, APAN Regional Hub Coordinator, and Director of IGES Regional Centre, the Finance and Administrative Assistant will be responsible for the following tasks:

Financial support

Assist in project finance. The tasks include:

o Develop and review the budget estimates for projects, prepare/obtain necessary supporting documents (quotations, etc.),
o Maintain accurate and up-to-date financial records, files(both soft and hard), and database in compliance with the institute-wide finance system,
o Handle procurement, maintain inventory, and make payment in accordance with the organization’s procedures,
o Prepare and review invoices and other supporting documents and prepare project finance reports.
o Settle matters and queries related to invoices, expenses, etc. in consultation with the Office Manager,

Logistical support

Assisting in logistical support to the events. The tasks include:

o Invite speakers and participants and prepare documents necessary for their travelling (invitation letter, visa, insurance, etc.),
o Maintain communication with the participants before, during and after the events,
o Secure venue, plan layouts, and make necessary arrangements/negotiating with venue manager and contractors/vendors,
o Disburse DSA/Per Diem and other expenses to participants in accordance with the organization’s regulations, and
o Prepare event/meeting materials and provide on-site assistance at the event.

In addition, the Finance and Administrative Assistant is expected carry out any other additional tasks as may be assigned by the Director of IGES Regional Centre and Office Managers necessary.

Requirements:

• Thai National with excellent command of the English language (writing and speaking) to communicate with the event participants, donors, and other stakeholders.
• Experience in programming, budgeting and financial management (tracking, reporting and accounting), and monitoring.
• Experience in planning, organizing and executing large-scale events with minimum supervision. Ability to pay attention to details in the preparation and execution of an event is a must.
• A minimum of 2-3 years of relevant experience in similar regional projects, international/regional development institutions or in the private sector engaging in financing and event management. Experience in living and working in Asia or the Pacific is a plus.
• A first-level university degree (BA) in accounting, business/public administration, operations management, social science, environment or related field is preferred.
• Excellent interpersonal, project management and organizational skills, including the ability to efficiently take up multiple tasks under pressure and tight deadlines.
• Basic computer skills (MS Word, Excel, PowerPoint, and others).

Reporting:

The Finance and Administrative Assistant will report to the Office Manager, APAN Regional Hub Coordinator, and as needed other project manager, and ultimately to the Director of IGES Regional Centre.

Term of Employment:

The term of this position is initially offered for one year with a possible extension subject to fund availability. Considering the time required for attaining a work permit for non-Thai nationals from the Thai authorities, an employment term of one year is usually initially offered. A probationary period of three months at the beginning of the term of employment will be also considered for applicants.

Place of Work:

The IGES Regional Centreoffice located in downtown Bangkok (604 SG Tower, 6th Floor 161/1 Soi Mahadlek Luang 3, Rajdamri Road, Patumwan, Bangkok 10330).

Compensation:

Salary will conform to the IGES Regional Centre’s payment system. Relevant work experience and professional skills will be taken into account. Income tax withholding and other requirements will be complied with under Thai laws.

Working conditions:

Annual paid leave and other holidays will conform to the practice in Thailand and in accordance with the relevant rules observed at IGES Regional Centre under Thai labour laws.

The application documents are not returnable.

About IGES and IGES Regional Centre:

Established in 1998, the Institute for Global Environmental Strategies (IGES) is an independent, non-profit environmental policy think-tank, with headquarters based in Japan that goes beyond research to provide practical ways to protect the earth's environment and to realise greater sustainability and equity in the global community. While the outlook of IGES is global, the principal geographical scope of its activities is the Asia-Pacific region. IGES activities include strategic research, outreach, networking/multi-stakeholder dialogue, and capacity development (http://www.iges.or.jp/).

Since 2003, IGES has been operating a project office in cooperation with the Regional Resources Centre for Asia and the Pacific (RRC.AP) of the Asian Institute for Technology (AIT), Pathumthani, Thailand. In 2011, the project office was upgraded to the IGES Regional Centre located in downtown Bangkok (Patumwan, Bangkok) to strengthen its functions and expand activities under the missions of IGES. IGES Regional Centre is a growing operation unit to respond to the needs of the institute as well as stakeholders in the Asia-Pacific region.

The main role of the IGES Regional Centre is to manage three networks that IGES provides secretariat services for, including Asia Pacific Adaptation Network (APAN), Asian Environmental Compliance and Enforcement Network (AECEN), Network for Integrated Planning and Sustainable Development Strategies in Asia-Pacific Region (SDPlanNet-AP), conduct/implement various region-wide activities including those that each network above has planned and others (ADAPT Asia-Pacific project, etc.), and to coordinate collaborative research with international, regional and national organisations and research institutes in the Asia-Pacific region. (http://www.iges.or.jp/en/bangkok/index.html)

How to apply:

A cover letter, recent CV (with photo), and salary history must be sent by email to the following address. The position is available now and will remain open until filled. Only short-listed candidates will be contacted for interview. Reference letter(s) from your supervisor(s) in the past positions (latest preferred) may be requested for short-listed candidates. Additional materials may be also requested in time for the interview.

Send your application to: regionalcentre-HR@iges.or.jp

Organization: Social Capital Bank
Country: Belgium
Closing date: 10 Feb 2014

Basics
• Start date: Immediately (February 2014)
• Location: Brussels
• Time commitment: Full time (with some flexibility on hours)
• Salary: Based on qualifications
• Duration: 4 months (possibility for longer term engagement)

Duties
• Office establishment. As part of a small transition team: Establish operational and communications procedures, procure office equipment, secure administrative contracts, assist in recruiting staff
• Office management. First point of contact for the organisation; maintain office correspondence; manage office equipment and supplies; maintain office records; design and maintain filing systems; keep financial books and accounts
• Administrative support to staff and management. Manage logistics, including travel, visas, accommodation; organisation of meetings and workshops, prepare briefing materials; manage collective calendar of staff and events

Reporting
• Daily reporting to the Director

Qualifications (required)
• Bilingual French-English
• Extensive office management experience in Brussels, including establishing logistics, communications and administrative procedures, understanding of national regulations
• Experience with project, contracts and personnel administration related to EU institutions
• Extremely reliable and timely communication skills; strong team player
• Cultural awareness and ability to communicate effectively with a range of parties; good humour

Qualifications (desirable)
• Strong IT skills, including project management, accounting, web design, troubleshooting, social media
• Network of interlocutors among EU institutions and Brussels NGO community

Organisation
• The internationally funded organisation will be established in early 2014 and will provide project and knowledge services on international relations to the EU institutions. The organisation is not related to Social Capital Bank.
• When fully operational, the team will include 15 national and international staff members

How to apply:

• Mail to: experts@socialcapitalbank.com [recruitment mailbox only]
• Subject: Administrative Assistant, [your last name, first name]
• CV/resume: max 2 pages
• Cover letter: max one page
• First round interviews will be conducted on Skype during 11-12 February
• Second round interviews will be conducted in Brussels on 13 February

Organization: Tetra Tech
Country: Senegal
Closing date: 17 Feb 2014

Tetra Tech ARD, headquartered in Burlington, Vermont is currently accepting expressions of interest from qualified local and regional candidates for a range of technical specialist and administrative positions needed to staff the anticipated USAID-funded Feed the Future (“4A”) Agriculture Activity Project in Senegal. All are full-time positions.The goal of the Feed the Future Initiative in Senegal is to sustainably reduce poverty and hunger, to improve equitable growth in the agriculture sector, and to improve the nutritional status of the Senegalese people. The 4A Agriculture Activity will target four main agricultural commodities that contribute significantly to the country’s economic growth and food security: rice, maize, millet and fish. The project will employ a holistic value chain approach to improve access to agricultural inputs including seed, increase production of targeted commodities, elicit broader application of best practices in soil management, improve post-harvest handling and processing practices, link producers/processors to markets, improve value chain actors’ access to credit and capitalize on related existing business opportunities.

Tetra Tech seeks candidates for the following technical positions:*Agronomists specializing in enhanced production of targeted value chain products (rice, maize, millet, fish);*Capacity Building Specialist - focusing on producer and trader associations, local NGOs, and CBOs;*Marketing Specialist;*Public Private Partnership Specialist;*Food Security and Nutrition Specialist;*Communications and Outreach Specialist;*Monitoring and Evaluation Specialist; and *Grants/Special Opportunities Fund Manager.

We also seek candidates for the following administrative positions:*Administrative and Finance Manager *Primary Accountant*Financial Assistant *Administrative Assistant*Logistician *Receptionist

Qualifications: *A Master's degree in a related field of expertise preferred (for senior technical and administrative positions), or at least seven (7) years of technically relevant experience;*A minimum of 5 years of work experience in the field/position of interest;*Prior experience working on agricultural production or value chain development projects funded by USAID or by other major donors, with at least five (5) years of experience preferred;*Professional, relevant experience in Senegal is essential; regional experience also highly preferred; *Fluency in English language (reading, speaking and writing) preferred;*Local (Senegalese) language skills essential; and*Private sector agribusiness experience (management, production, etc.) highly desirable.

To be considered applicants must submit the following as part of the on-line process:* Cover Letter* CV in reverse chronological format* Reference ListPlease indicate where you saw Tetra Tech’s ad posted.

How to apply:

To Apply: https://careers.tetratechintdev.com/ARDCareers/App/InternationalPostingD...

Applications that do not meet the minimum requirements listed above will not be considered. No phone calls will be accepted.

Tetra Tech is committed to diversity and gender equality in all of its operations- in the U.S and overseas. We strive to reflect these goals in our global mission and in our workplace. We encourage applications from women and underrepresented ethnic, racial and cultural groups. Tetra Tech is proud to be an Affirmative Action/ Equal Opportunity Employer.

Organization: Christian Aid
Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 27 Jan 2014

Administrative assistant Africa Division

Part time 15 hours per week

Salary: £23,000 - £24,500 per annum (including London allowance), pro rata

Based: London, Waterloo

Closing date: 9am, Monday 27 January 2014

This is an exciting opportunity to join Christian Aid’s International Department. The purpose of this job is to provide efficient and effective administrative support to Africa Division staff.

You will have relevant administrative skills and experience, including setting up and maintaining administrative systems and processes. You will have excellent communication skills and enjoy working in a busy international environment. You will be a good team player and have the ability to prioritise your workload and work to deadlines effectively.

We value the contribution each person makes to the success of our organisation. That’s why you can expect a wide range of rewards and benefits, including a generous holiday allowance, an interest-free season ticket loan, and flexibility that will ensure you enjoy a good work/life balance

To apply for this post, please visit our website. Please note CVs will not be accepted.

As this post is UK based, non-EC nationals will require current and valid permission to work in the UK.

Job reference: 646-MAClosing date: 9am, Monday 27 January 2014Interviews Monday 3 February 2014

Christian Aid values diversity and aspires to reflect this in its workforce. We welcome applications from people from all sections of the community, irrespective of race, colour, gender, age, disability, sexual orientation, religion or belief.

How to apply:

To apply for this post, please visit our website: http://www.christianaid.org.uk/aboutus/jobs/ukandireland/index.aspx

Organization: UN Office for Project Services
Country: Denmark
Closing date: 20 Oct 2013

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.” -Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Job-specific

Under the supervision of the Practice Advisor, Sustainable Project Management Practice Group (SPMPG), the Administrative Assistant will be responsible for providing for System Maintenance, Reporting, Administrative and Office Support for the Director as required. As well, to provide general support to the entire team as instructed.

Functional Responsibilities

I. System Maintenance and Reporting

Maintain shared drive as required

Enter and extract data from various automated UNOPS/UNDP systems, such as human resource, finance, procurement, travel, etc. Gather information and prepare reports for statistical and monitoring purposes as requiredMaintain relevant hard copy and electronic records and files, e.g. commitments and expenditures, staff information.Provide administrative support for SPMPG

II. Administrative and Office Support

Responsible for processing all Travel Requests, Visa, TEC and Hotel Bookings for SPMPG as requiredProvide logistical and administrative support for SPMPG MissionsProvide logistical and administrative support for SPMPG PM Foundation CourseAdministrative and logistical coordination for Seminars, Workshops and Training(s) facilitated by SPMPGType a wide variety of reports, documents, correspondence and communications.Support the team providing assistance during peak workload or back-up as necessary, to ensure completion of work objectives.Provide logistical arrangements for UNOPS meetings as requiredSubmission of VAT reimbursement to protocol as requiredAssist in extension of Laissez-PassersAssist in organizing meetings for business seminarsProcess invoices and raise purchase orders for administrative purposes in ATLAS Assist in preparation for on-boarding of new team members as requiredUpdate UNOPS, Copenhagen IntranetMonitor the leave system as requiredAct as back up to Administrative Assistant to Director, as required and when on leavePerform all other duties as and when assigned by Practice Advisor and/or Director

Education/Experience/Language requirements

Secondary education plus a minimum of 3 years of relevant experience is required.Post-secondary education is desirableProfessional certification in MS Office and/or Sharepoint will be considered an asset

Fluency in written and verbal English is a requirementFrench, Spanish and/or Danish are an asset

Competencies

? Shows Initiative ? Willing to Learn ? Team work skills ? Client Focus Oriented ? Result and Strategic Orientation ? Organized, attention to detail, able to prioritize and process large volumes of work ? Aptitude for working with computers, and ability to utilize a variety of software applications ? Ability to interact and communicate within a team and with clients

Contract type, level and duration

Contract type: ICA Contract level: LICA-5 Contract duration: 1 year, renewable subject to performance and budget

How to apply:

To apply please follow this link:https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=3947

Organization: UN Women
Country: Thailand
Closing date: 31 Oct 2013

Introduction

UN Women is the UN organization dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide. UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to implement these standards. It stands behind women’s equal participation in all aspects of life, focusing on five priority areas: increasing women’s leadership and participation; ending violence against women; engaging women in all aspects of peace and security processes; enhancing women’s economic empowerment; and making gender equality central to national development planning and budgeting. UN Women also coordinates and promotes the UN system’s work in advancing gender equality.

The Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) is used as a guide for all programming on women’s rights and the Country Office focuses in areas of protection of women migrant workers, increasing the role of men in preventing violence against women; linking the twin pandemics of violence against women and HIV. Some of the key focus of UN Women’s work in the area of Governance includes:

? Building knowledge and skills within the government and civil society to put into place gender responsive laws, policies, plans in line with international human rights standards, and the institutional structures and processes that ensure implementation of these;
? Promoting women's effective leadership, including among excluded groups of women, and their meaningful participation in democratic governance;
? Ensuring that decision-making processes are participatory, responsive, equitable and inclusive for all women.
? Engendering formal and informal justice systems to promote women’s human rights at national and local levels

Duties and Responsibilities

Under the direct supervision of the Regional Programme Manager, the Administrative Assistant provides support to the CEADW team operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Assistant promotes a client, quality and results-oriented approach.

The Administrative Assistant works in close collaboration with the operations, programme and projects’ staff in the regional and country offices os SEA which have CEDAW programme to exchange information and ensure consistent service delivery

Key functions of the Administrative Assistant include:

1. Ensure effective administrative and logistical support, focusing on achievement of the following results:

? Provide logistical support on office procurements
? Coordinate for local AMRC meetings and prepare meeting minutes
? Coordinate on signing and filing of donor agreements
? Perform a buyer role in Atlas as needed
? Upload of signed project document and donor agreement on UN Women Intranet
? Maintain central office e-filing, hard copy filing, and archive system, ensure consistency and environmental friendly.
? Maintain and review for Consultant and NGO database, NGO profile and files.
? Maintain office contact database, central contract and agreement files for the office.
? Provide support on travel arrangements as required.

1. Provide support to office maintenance, focusing on achievement of the following results:

? Assist in office administrative tasks for example, procurement of office supplies, maintenance of office equipments, liaise on office maintenance as required.
? Ensure that for every contract prior to closing, has proper liquidating of fixed assets, proper archiving of files.

1. Support knowledge building and knowledge sharing in the UN Women ROAP, focusing on achievement of the following results, and support office on security related issues

? Assist in organize workshop, trainings and capacity building
? Ensure all security policies/measures are implemented and documents prepared and clearances are taken in advance for UN Women staff of CEDAW team for their travel.
? Other related tasks as assigned.

Competencies

Corporate Competencies:

? Demonstrates commitment to UN Women’s mission, vision and values.
? Displays sensitivity and fairness in regard to race, color, religion, sex, national origin, age, sexual orientation, and disability.

Functional Competencies

Knowledge Management and Learning

? Shares knowledge and experience
? Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

? Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported
? Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems
? Ability to perform work of confidential nature and handle a large volume of work
? Good knowledge of administrative rules and regulations
? Strong IT skills, knowledge of Atlas
? Ability to provide input to business processes re-engineering, implementation of new systems

Leadership and Self-Management

? Consistently approaches work with energy and a positive, constructive attitude
? Responds positively to feedback
? Remains calm, in control and good humored even under pressure and works well with colleagues
? Demonstrates openness to change and ability to manage complexities

Qualifications

? Secondary Education in Social Science, Business Administration or any related field.
? Minimum three years experience in handling administrative and/or financial matters.
? Knowledge of UN Women programs is a plus.
? Familiarity with the use of ATLAS is an advantage.
? Prior experience with international organizations will be beneficial.
? Excellent computer skills.
? Fluency in written and spoken English and Thai is required.

Please see more detail as following link: http://asiapacific.unwomen.org/en/about-us/jobs

How to apply:

Closing date for applications is 31 October 2013. Applications should be in English. Please submit a brief cover note, and an up-to-date CV with full contact details and personal data. Please do not include photographs.

Please send your application to hr.bangkok@unwomen.org

Organization: International Union Against Tuberculosis and Lung Disease
Country: United States of America
Closing date: 30 Sep 2013

The mission of the International Union Against Tuberculosis and Lung Disease (The Union) is to bring innovation, expertise, solutions and support to address health challenges in low- and middle-income populations. With nearly 15,000 members and subscribers from 150 countries, The Union has its headquarters in Paris and offices serving the Africa, Asia Pacific, Europe, Latin America, North America and South-East Asia regions. Its scientific departments focus on tuberculosis and HIV, lung health and non-communicable diseases, tobacco control and research. Learn more at www.theunion.org

SCOPE OF RESPONSIBILITIES:

• Execute extensive international travel planning for managers and consultants

• Maintain accounts and liaise with IT representatives, building management and external vendors

• Manage and execute regional logistics for international conference participation

• Provide administrative assistance for USAID-funded Tuberculosis project including managing project eNewsletter and website updates

• Provide executive assistance to project/department directors and consultants

• Monitor and maintain enrollment with necessary charitable registries

• Attend annual regional conferences to bolster member enrollment and distribute organizational information

• Act as point of contact for external and internal communications; liaise with communications department to provide regional information for publications, etc.

• Monitor, maintain stocks and execute orders of office supplies and branded materials

• Receive, screen and direct visitors, phone calls, mail, parcels, faxes and email;

• Manage outgoing international shipments

• Schedule and logistically manage appointments, meetings and teleconferences

• Undertake special projects as needed

QUALIFICATIONS:

• Bachelor's Degree required

• Extensive experience in administration within the non-profit sector

• Experience providing executive assistance at the director and manager level

• Proven ability to meet strict deadlines

• Excellent communication and interpersonal skills (both written and verbal)

• Familiarity and experience with basic website management and upkeep

• Detail-orientated, self-starter with a positive attitude

• Proficient in computer software to include Word, Excel, Outlook, PowerPoint

• Ability to successfully pass full background check.

• Possess a genuine interest in our mission and vision.

• Able to travel domestically and international between 1 and 4 times per year.

• Proficiency in English is required, any additional language would be desirable.

How to apply:

Please send your CV and cover letter to Christine Hunt at chunt@theunion.org . Kindly note that only applicants who are residents of the US and possess a valid work permit will be considered. Please also specify in the subject line the position for which you are applying. Only shortlisted candidates will be notified.

Organization: Première Urgence - Aide Médicale Internationale
Country: Yemen
Closing date: 30 Sep 2013

Première Urgence – Aide Médicale Internationale is a French Non-Governmental Organization, non-profit, apolitical and non-religious. Its entire staff is mobilized daily to cover the basic needs of civilian victims endangered, marginalized or excluded by the effects of natural disasters, wars and situations of economic collapse. PU-AMI is based in 21 countries in Africa, Asia, the Middle East, the Caucasus and the Caribbean, and operates in the areas of food security, health, nutrition, rehabilitation of infrastructure, water and sanitation and economic recovery. PU-AMI results of the merger of two NGO, Première Urgence and Aide Médicale Internationale, thus combining experienced teams, with strong complementary technical expertise in the humanitarian field. Their common goal is to provide a comprehensive response to population’s in emergency situations and support their return to independence following a crisis.

As part of our activities in Yemen, we are looking for Finance and Administrative Coordiantor.

The Financial and administrative Coordinator is responsible for the sound financial, accounting and budgetary management and the management of human resources of the mission.

Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow.Management of human resources: He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of PU-AMI, and for the monitoring of risks linked to HR questions.
Representation: He/She represents the organization in its relations with partners, authorities and different local players for the financial and human resources areas of the mission.Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial and human resources aspects of the mission, and consolidates the internal and external reporting for these domains.

How to apply:

Please send your complete application (CV + cover letter) to: recrutement@pu-ami.org

Organization: International Medical Corps
Country: Nigeria
Closing date: 04 Oct 2013

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARYThe Finance Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting for International Medical Corps' anticipated program in Nigeria.

ESSENTIAL RESPONSIBILITIES1. Accounting and Finance Management• Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities• Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements• Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported• Oversee training of finance staff and provide technical support to country program and logistics• Supervise or prepare budgets• Present & facilitate review of actual to budget expenditures with Country Director and Site Managers• Provide recommendations for budget realignments as required• Make frequent visits to field offices provide training to finance staff on internal procedures and requirements

1. Human Resources Management• Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations • Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context • Ensure compliance to local labor laws including contracts, compensation packages and working hours • Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors • Collaborate with security officer/CD to maintain security of staff in the field locations• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff• Maintain open lines of communications with all field staff

2. Training/ Capacity Building• Determine training needs for finance and human resources staff • Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs • Advocate and plan for professional development for expat and national staff

3. Working Relationships• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated• Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets• Attend coordination meetings which are relevant to country activities• Interface with national government and relevant agencies to ensure compliance with varying government regulations

4. Representation• Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors • Establish and update contact details of potential donors in-country• Participate in donor meetings and communicate relevant information to HQ• Work with key donor Staff to develop and maintain optimum financial and programmatic relationship • Ensure maximum visibility of the agency amongst the NGO community• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

5. Security• Ensures financial considerations are planned for and implemented as required at each security level• Ensures application and compliance of security protocols and policies • Sends copies of key internal documents to HQ for back-up• Facilitates emergency and non-emergency security expenditures

QUALIFICATIONS• Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree. • Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education• Extensive experience in the administrative and financial management of overseas programs at the management level• Extensive experience in working with computerized accounting systems, preferably ACCPAC • Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors• Experience in developing and managing procurement and logistical procedures and policies• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods) • Strong writing and presentation skills• Proven capabilities in leadership required• Strong negotiation, interpersonal and organization skills

LANGUAGES• Ability to read, write, analyze and interpret, technical and non-technical in the English language• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players• Ability to speak Bantu a plus

How to apply:

APPLICATION PROCEDURETo officially begin the application process, qualified candidates please go to our career page http://careers.internationalmedicalcorps.org/careers.aspx , noting where you noticed the position you are applying for and complete the online employment application form.

Organization: Save the Children
Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 09 Oct 2013

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.6 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

The role
The Logistics Administrative Assistant has the responsibility to assist with the delivery of timely, effective and accountable support to Save the Children International Procurement Unit. The Logistics Administrative Assistant will help country programmes throughout the order management proces s and provide meaningful support to the Procurement Coordinators.

Key areas of accountability
* Working closely with country programmes to ensure needs are turned into meaningful specifications
* Obtain and evaluate quotes in line with Save the Children minimum standards of logistics procedures
* Assist country programmes through the order management process
* Place orders with suppliers and: track all orders placed through to requester
* Ensure that the procurement tracker is regularly updated and circulate snapshots to country programme logistics managers weekly
* Order administration and filing including processing of invoices
* Help to update the supplier database
 * Put together a flow chart on “how to charter a flight in an emergency response.” This will need to clearly detail the responsibilities expected of both the supplier and Save the Children at every stage of the process. The Logisti cs Assistant will also create a quote request template specific to this process.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job description and be able to vary working hours accordingly.

Qualifications and experience
* International experience in supply chain management
* Excellent IT skills
* Fluency in written and spoken English
* Proactive and result-oriented.
* Commitment to and understanding of Save the Children International’s aims, values and principles.

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Please apply in English using your CV and covering letter as a single document, including your salary expectations for this role.

How to apply:

Please apply with a covering letter and up-to-date CV to: spettersson.68495.3830@savethechildrenint.aplitrak.com

Organization: International Medical Corps
Country: Nigeria
Closing date: 27 Sep 2013

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARYThe Finance Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting for International Medical Corps' anticipated program in Nigeria.

ESSENTIAL RESPONSIBILITIES1. Accounting and Finance Management• Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities• Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements• Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported• Oversee training of finance staff and provide technical support to country program and logistics• Supervise or prepare budgets• Present & facilitate review of actual to budget expenditures with Country Director and Site Managers• Provide recommendations for budget realignments as required• Make frequent visits to field offices provide training to finance staff on internal procedures and requirements

1. Human Resources Management• Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations • Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context • Ensure compliance to local labor laws including contracts, compensation packages and working hours • Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors • Collaborate with security officer/CD to maintain security of staff in the field locations• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff• Maintain open lines of communications with all field staff

2. Training/ Capacity Building• Determine training needs for finance and human resources staff • Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs • Advocate and plan for professional development for expat and national staff

3. Working Relationships• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated• Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets• Attend coordination meetings which are relevant to country activities• Interface with national government and relevant agencies to ensure compliance with varying government regulations

4. Representation• Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors • Establish and update contact details of potential donors in-country• Participate in donor meetings and communicate relevant information to HQ• Work with key donor Staff to develop and maintain optimum financial and programmatic relationship • Ensure maximum visibility of the agency amongst the NGO community• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

5. Security• Ensures financial considerations are planned for and implemented as required at each security level• Ensures application and compliance of security protocols and policies • Sends copies of key internal documents to HQ for back-up• Facilitates emergency and non-emergency security expenditures

QUALIFICATIONS• Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree. • Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education• Extensive experience in the administrative and financial management of overseas programs at the management level• Extensive experience in working with computerized accounting systems, preferably ACCPAC • Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors• Experience in developing and managing procurement and logistical procedures and policies• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods) • Strong writing and presentation skills• Proven capabilities in leadership required• Strong negotiation, interpersonal and organization skills

LANGUAGES• Ability to read, write, analyze and interpret, technical and non-technical in the English language• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players• Ability to speak Bantu a plus

How to apply:

APPLICATION PROCEDURETo officially begin the application process, qualified candidates please go to our career page http://careers.internationalmedicalcorps.org/careers.aspx , noting where you noticed the position you are applying for and complete the online employment application form.

Organization: UN Children's Fund
Country: United States of America
Closing date: 06 Sep 2013

Purpose of the Position

Under the supervision of the Senior Adviser, Finance, Office of the Comptroller, the incumbent will support the Division in the operational function of the budget, administration and contracting.

The post will focus on management, monitoring and/or support ensuring the due diligence process of the Division in: contractual agreements, IPSAS compliance with respect to accounting for Division's activities, issuance of supply requisitions, statements of work, request for proposals, preparation and submission of CRC documentation, vendor selection, issuance of institutional contracts and LTAs for services. The incumbent will be responsible for producing reports on the status of budgetary allotments, commitments, obligations, variance reports, and preparation of biennium / quadrennial budgets.

Key Expected Results

1. Budget Management

   • Prepare biennium / quadrennial support budgets for the Division which includes five centrally managed budgets and totaling approximately $19M annually. Based on the desired results established in the OMP, plan the budget in consultation with the DFAM Senior Management Team.
   • Participates in divisional budget review meetings where such estimates are reviewed and discussed; also provides background materials as required.
   • Advise the Senior Adviser of the budget implementation and alignment of budgets with the divisional work plan.
   • Monitor administrative and budgetary transactions, ensuring applicable financial rules, regulations, policies and procedures are followed.
   • Supervise the accurate and timely processing of invoices.
   • Monitor financial transactions and accounting reports to ensure accurate and up-to-date financial information. Review expenditures and commitments against each cost center. Prepare status of budgetary allotment reports for submission to DFAM Senior Management Team. Identify and document deviations from planned budgets and proposes solutions to keep expenditures within approved budgets. Take corrective action(s) as necessary.
   • Responsible for ensuring Division meets monthly / annual year end closure requirements.
   • Monitor and track all expenditures related to capital improvement projects, report expenditures to Accounts as per IPSAS requirements.
   • Delegate funds to other business areas and monitors usage and recovery
   • Assist the Division in the billing and reimbursement of funds for services requested by other business areas and performed by third parties / vendors.
   • Manage Sales Tax Exemption Certificates.

2. Procurement of Supplies, Equipment and Contracts Administration

   • In accordance with the Supply Division (SD) guidelines, responsible for preparing the Division's submissions to the Contracts Review Committee (CRC) for institutional / corporate contracts for services in excess of $1OOK. Prepare contracts for approved CRC submissions.
   • Prepare contractual agreements for all other contracts: goods, individual contractors, consultants and institutional / corporate contracts, ensuring compliance with applicable regulations, rules and policy.
   • Support the section in developing statement of works (SOWs), Terms of Reference (TORs) and request for proposals (RFPs). In consultation with SD, be responsible for the issuance and receipt of invitations to bid (ITBs) and the process of identification of acceptable suppliers.
   • Manage and participate in technical and commercial evaluation of bids with respect to delivery performance, product acceptability and commercial acceptability; prepare Long-Term Arrangements (LTAs), where necessary; create contracts in SAP and finalize purchase orders with vendors.
   • Coordinate the preparation and monitoring of the section's supply plans, based on the OMP and special projects. Prepare and manage the issuance of supply requisitions.
   • Lead in the process of office supplies and equipment acquisition and monitoring.

3.Administrative Support: - Facilitate the timely renewal of NYHQ insurance policies: NYHQ Property and Terrorism Insurance Programs, General Liability Insurance policies for Secaucus Records Center, Air Travel Insurance policy, NYHQ Motor Vehicle Insurance policy and Global Third Party Motor Vehicle Insurance Policy; support Field Services in the renewal of Property Insurance for selected Field Offices. - Manage lease agreements for all NYHQ premises: UNICEF House and Secaucus Records Center. Ensure capital (finance) lease accounting is performed accurately. - Facilitate the expense allocation of the United Nations Task Team on Common Premises (TTCP); prepare expense report for expenditures incurred by UNICEF on behalf of the TTCP; when requested, prepare quarterly consolidated bill for reimbursement by agencies. Bill agencies for monies due to UNICEF; follow up regarding receipt of payments and instruct Cashier's Office in the correct recording of funds received. - Develop and maintain Divisional standard operating procedures in relation to administrative and financial management. - Any other duties that may be assigned by the Comptroller and/or Deputy Directors DFAM.

Qualifications of Successful Candidate

• First-level university degree in Accounting, Business Administration, Financial Management, Economics, or directly related technical field(s).* Specialized training in IPSAS and SAP or other ERP systems is considered an asset.

• A first-level university degree from an unrelated technical field, in conjunction with a valid professional certification (CA; CPA; etc.) from an accredited chartered accountancy institution may be taken into consideration.

• A minimum of two (2) years of relevant hands-on experience at the national and international levels in financial and contract management, budgeting and budget management is required

• Fluency in English is required. Knowledge of an additional UN Language (Arabic, French, Spanish, Russian, Chinese) is considered an asset.

Competencies of Successful Candidate

• Communicates effectively.
• Sets high levels of quality and productivity for self.
• Able to work effectively in a multi-cultural environment.
• Accepts changes in circumstances when presented with them.
• Analyzes and integrates verbal, numerical and other types of data.
• Demonstrates and shares detailed technical knowledge and expertise.
• Ensures that team or department follows relevant company policies and procedures.
• Sets clearly defined objectives and plans activities for self, own team or department

How to apply:

If you want a challenging career while improving the lives of children around the world UNICEF, the leading children's rights organization, would like to hear from you. Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this vacancy,quoting E-VN-2013-001586. Applications must be received by Midnight EST on 6 September 2013. IMPORTANT: As part of your applicant online profile on UNICEF's e-Recruitment site, please make sure your select “Release Profile” under Candidate Profile/Overview & Release. Please note that only candidates who are under serious consideration will be contacted. In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Well qualified candidates are strongly encouraged to apply.

Organization: INTEGRITY
Country: Lebanon
Closing date: 30 Sep 2013

Who we are:

Integrity Research and Consultancy is a multidisciplinary team of project implementers, analysts, trainers, consultants, evaluators and research anthropologists with expertise delivering projects across Africa, Asia and the Middle East. We are an ethical, fast-paced and dynamic organisation to work for, dedicated to both building local research capacity and investing in accuracy.

We provide insightful research and localised consultancy services in conflict, post-conflict and fragile environments. We guide clients in the developmental, governmental and private sectors through such environments, while building trust and giving voice to local people.

We have offices in London, Nairobi, Juba, Islamabad and Beirut, representatives in Copenhagen, Geneva, Cairo and Addis Ababa, and an international network of local partners.Further information about Integrity can be found at: www.integrityresearch.com

Scope of Work:

The project administrative officer will be responsible for supporting Integrity’s regional hub in Lebanon, and more broadly on-going project development and implementation in the Middle East and North Africa (MENA) region by contributing to office administration and management, project design and delivery, translation and personnel recruitment.

Terms of Reference:

The project administrative officer will:

1. Manage administration of the Beirut office including booking flights, tracking staff and consultant movements, supporting the arrival and settling in of international consultants, organising and purchasing supplies or other items for the office or projects, supporting the Country Director as required.
2. Support the development of new Integrity proposals and project work in the MENA region as requested, including supporting proposal / report writing, research, recruitment, consultant identification and acting as primary contact for consultants where requested.
3. Liaise with the Lebanon and broader Integrity team to provide region-wide contextual, security and logistical information.
4. Support the Country Director to expand Integrity’s contact base in the MENA-region
5. On-line monitoring of Arabic and English news relevant to Integrity’s work in the region.
6. Translation of relevant documents / texts for the Integrity team (between English and Arabic and/or French)

Qualifications: Education and Experience

1. Graduate of an accredited university.
2. 2 year’s experience in administration, project development and / or implementation in the MENA region.

Competencies

1. Excellent written and verbal communication skills in English and Arabic.
2. Excellent knowledge of Lebanon, and good knowledge of and experience in the wider MENA region.
3. Flexible approach so a variety of tasks can be undertaken from basic level administration to considered inputs into Integrity projects and or proposals.
4. Ability to self-mandate and work independently.
5. Ability to problem-solve and deliver results in challenging conditions.
6. Capacity to work under pressure and under tight deadlines.

Languages

1. Written and oral fluency in English and Arabic. French is a plus.

How to apply:

If you are interested in applying please email a covering letter and CV, outlining your relevant skills and experience to olivier.moos@integrityresearch.com

Please also state “LEB2 – Project Administrative Officer Application” in the subject line.

Please be advised that only shortlisted applicants will be contacted.

Integrity is an equal opportunities employer. We will respect your confidentiality and abide by UK data protection laws.

Organization: Pact
Country: Nepal
Closing date: 20 Sep 2013

13-0150

Administrative OfficerLCN Grade: 6

Summary: The Administrative Officer provides administrative support services to all staff.

The Administrative Officer reports to the Director of Admin

Specific Duties

• Provide administrative support to all staff

• Assist in a broad set of accountable procurement processes,

• Assist in Fleet Management and Equipment over-site

• Assist in writing and monitoring service contracts.

• Assist with security and supplies

• Process incoming field staff, arrange hotel accommodations and scheduling orientation/meetings

• Maintain electronic filing system, including scanning and filing

• Provide backup to receptionist during lunch hour and when receptionist is out on leave.

• Performs other duties as assigned.

Minimum Qualifications

Bachelor’s Degree

Preference for:

• Work experience in a similar role

• High energy and ability to multitask

• Attention to details and deadline oriented

• An demonstrated interest in international development

Skills and Abilities

Behavioral Competencies

• Strong in all areas

• Written and spoken command of English

Leadership

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations

• Basic understanding of Pact’s strategy and how tasks contribute to the greater good

• Consistently works within internal process and procedures

• Strong interpersonal skills

• Engagement in corporate initiatives, as requested

Project Management

• Good planning and time management skills

• Good written and oral communication skills

• Ability to problem-solve

• Ability to multitask, adapting to frequently changing priorities

• Good negotiating and conflict resolution skills

Technical Skills

• Baseline experience in one of Pact’s technical areas or a support function

• Basic knowledge and understanding of donor policies and regulations

• Competence using common desktop applications

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Equal Opportunity Employer M/F/D/V

How to apply:

To apply for this position, please visit our website at www.pactworld.org

Organization: International Medical Corps
Country: Nigeria
Closing date: 20 Sep 2013

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARYThe Finance Director directly oversees all financial, accounting and administrative activities including human resources administration and all finance administrative activities and reporting for International Medical Corps' anticipated program in Nigeria.

ESSENTIAL RESPONSIBILITIES1. Accounting and Finance Management• Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation• Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures • Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments• Suggests formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes• Ensures the maintenance of accurate records of financial transactions of the country office (main and field offices) in order to monitor financial status of all project activities• Manages the finance department of the country office to meet the financial reporting requirements of in-country management and Headquarters; This function includes ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports• Directs the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements• Maintains the organizations system of accounts ensuring all accounting data are updated, reconciled and fully supported• Oversee training of finance staff and provide technical support to country program and logistics• Supervise or prepare budgets• Present & facilitate review of actual to budget expenditures with Country Director and Site Managers• Provide recommendations for budget realignments as required• Make frequent visits to field offices provide training to finance staff on internal procedures and requirements

1. Human Resources Management• Supervise the human resource and administrative functions in field offices to ensure their smooth and effective operations • Supervise the oversight of staff personnel files inclusive of contracts, leave records and other paperwork required for employment in local context • Ensure compliance to local labor laws including contracts, compensation packages and working hours • Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors • Collaborate with security officer/CD to maintain security of staff in the field locations• Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff• Maintain open lines of communications with all field staff

2. Training/ Capacity Building• Determine training needs for finance and human resources staff • Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs • Advocate and plan for professional development for expat and national staff

3. Working Relationships• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated• Work with Country Director and Logistics staff to ensure the coordination of programs are within budgeted targets• Attend coordination meetings which are relevant to country activities• Interface with national government and relevant agencies to ensure compliance with varying government regulations

4. Representation• Serve as the principal liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors • Establish and update contact details of potential donors in-country• Participate in donor meetings and communicate relevant information to HQ• Work with key donor Staff to develop and maintain optimum financial and programmatic relationship • Ensure maximum visibility of the agency amongst the NGO community• Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors

5. Security• Ensures financial considerations are planned for and implemented as required at each security level• Ensures application and compliance of security protocols and policies • Sends copies of key internal documents to HQ for back-up• Facilitates emergency and non-emergency security expenditures

QUALIFICATIONS• Minimum of a college or university degree in Accounting or Business Administration; preferably a Master’s degree. • Minimum 3-5 years managerial experience in a non-profit organization or equivalent experience, training and education• Extensive experience in the administrative and financial management of overseas programs at the management level• Extensive experience in working with computerized accounting systems, preferably ACCPAC • Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors• Experience in developing and managing procurement and logistical procedures and policies• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods) • Strong writing and presentation skills• Proven capabilities in leadership required• Strong negotiation, interpersonal and organization skills

LANGUAGES• Ability to read, write, analyze and interpret, technical and non-technical in the English language• Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts, senior government and rebel leaders and other related regional players• Ability to speak Bantu a plus

How to apply:

APPLICATION PROCEDURETo officially begin the application process, qualified candidates please go to our career page http://careers.internationalmedicalcorps.org/careers.aspx , noting where you noticed the position you are applying for and complete the online employment application form.

Organization: COOPI - Cooperazione Internazionale
Country: Ethiopia
Closing date: 26 Aug 2013

COOPI is looking for an Intern for Administrative support in Ethiopia.

Description

Assist overseeing the logistics operations, ensuring compliance with the organizations policies related to logistics and procurement procedures, Donor regulations and local laws;

Assist in the supervision of the human resource and administrative functions in field offices.

Assist during budget preparation and reporting of ongoing project.

Requirements

English with accounting or management background

Conditions

Accommodation in Addis Abeba and field offices is available.

Estimated cost of food is around 10 – 15 euro per day.

How to apply:

http://www.coopi.org/it/lavoroformazione/offertedilavoro/lavoro/926/

Organization: American Bar Association
Country: United States of America
Closing date: 01 Dec 2013

ABA ROLI is a non-profit pro­gram that implements legal reform programs in roughly 60 countries around the world. ABA ROLI has nearly 700 professional staff work­ing abroad and in its Washington, D.C. office. ABA ROLI’s host country partners include judges, lawyers, bar associations, law schools, court administrators, legislatures, ministries of justice and a wide array of civil society organi­zations, including human rights groups.

Summary:

The ABA Rule of Law Initiative seeks a dynamic college graduate to serve as a temporary Administrative Assistant for the ABA ROLI Middle East and North Africa Division (MENA). The Administrative Assistant must be able to provide exceptional administrative, writing, and research support under considerable time constraints and while balancing multiple priorities. Selected candidate will be responsible for providing daily administrative and logistical support to the administrative and program staff of the MENA Division.

Responsibilities:

• Maintaining databases and monitoring expense reports, spreadsheets, and project files.
• Assisting in preparations for staff and board meetings (developing agendas, preparing and distributing materials, scheduling and drafting minutes).
• Drafting letters and managing office correspondence.
• Providing phone support.
• Arranging business travel.
• Coordinating printing, mailing, photocopying and general administrative support.

Qualifications:

• Undergraduate degree with a background in international or cross-cultural relations.
• Attention to details and excellent organizational and communication skills, including superlative writing and editing skills.
• Extensive software skills, including working knowledge of Microsoft Office Applications, as well as Internet research abilities.
• Flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal and external contacts.
• An expressed interest in international development through coursework, travel, and/or internship experience is desired.

How to apply:

To apply, please visit http://abanet.devhire.devex.com/jobs/328125. Due to the high volume of applicants, only candidates selected for interview will be contacted.

NOTE: This is a temp position. The incumbent will be requested to work 37.5 hours per week from the commencement of his/her temporary assignment. This is an immediate hire. Salary is commensurate with experience.

Organization: UN Children's Fund
Country: United States of America
Closing date: 09 Aug 2013

Terms of ReferenceProgramme and Administrative Support

1. PurposeThis consultancy is to provide efficient programme and administrative support, including ensuring correct processes and protocols are followed.

2. Expected resultsa) Programme support for Injury Surveillance Training taking place in Dubai, 9-13 September 2013 (consultant will arrange travel and visas for 30 participants and will coordinate contract and payment with the hotel, among other tasks as requested)b) Programme support provided for the Brazil World Conference, taking place in October 2013 (consultant will arrange travel for staff members and perform other logistics as needed). c) Support to Global Training in Mine/ERW Risk Educationd) Timely and correct assembly of contract and partnership agreement packets for approvale) Processing of invoices from vendorsf) Travel arrangements and logistics coordinated for staff, consultant and event participantsg) Logistical support for the organization of meetings and eventsh) Monitoring of grants and other funding source balancesi) Maintenance of records and files related to programmes and activitiesj) Successful liaising with Programme Support Unit, Travel Unit and other UNICEF HQ and field colleagues, as well as external vendors, partners and colleaguesk) Preparation, formatting and editing of documents, spread sheets and presentationsl) Drafting and updating inputs for the child protection internet and intranet sitesm) Responding to routine requests for informationn) Other tasks as required for section

3. Location: UNICEF Headquarters, New York, NY, USA

4. Duration: Approximately three months, tentatively from 26 August – 29 November 2013

5. Key competences, technical background, and experience requiredEssentiala) Bachelor’s degree in the social sciencesb) High proficiency in Microsoft Office Suitec) Strong communication, organizational and interpersonal skillsd) Minimum of 3 years of experience in programme and administrative support and writinge) English required

Desirablea) Master’s degree in the social sciences, with prior experience and understanding of child protectionb) Research and analysis skillsc) Familiarity with SAP application, in particular VISIONd) Familiarity with UNICEF processes, especially within HQ Programme Divisione) A UN language skill, other than English

A physician’s certificate of good health and proof of health insurance coverage must be provided by the selected candidate prior to commencement of work.

General Conditions of Contracts for the Services of Consultants / Individual Contractors

1. Legal StatusThe individual engaged by UNICEF under this contract as a consultant or individual contractors (the “Contractor”) is engaged in a personal capacity and not as representatives of a Government or of any other entity external to the United Nations. The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946. The Contractor may, however, be afforded the status of "Experts on Mission" in the sense of Section 22 of Article VI of the Convention and the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.

2. ObligationsThe Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.

The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract must neither seek nor accept instructions from anyone other than UNICEF. During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF. The Contractor must exercise the utmost discretion in all matters relating to this contract.

In particular, but without limiting the foregoing, the Contractor (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b) will comply with the administrative instructions and policies and procedures of UNICE relating to fraud and corruption; information disclosure; use of electronic communication assets; harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse.

Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations. The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.

1. Title rightsUNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract. At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.

2. TravelIf UNICEF determines that the Contractor needs to travel in order to perform this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract, on the following basis: (a) UNICEF will pay for travel in economy class via the most direct and economical route; provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis.
   (b) UNICEF will reimburse the Contractor for out-of-pocket expenses associated with such travel by paying an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.

3. Statement of good healthBefore commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and to take full responsibility for the accuracy of that statement. In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be occurred in relation to the statement of good health.

4. InsuranceThe Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above. The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members. The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.

5. Service incurred death, injury or illness If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contractor, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval. Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Individual Consultants and Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).

6. Arbitration(c) Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties.
   (d) If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter. If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties. Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel. The decision rendered in the arbitration shall constitute final adjudication of the dispute.

7. Penalties for UnderperformancePayment of fees to the Contractor under this contractor, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect.

8. Termination of ContractThis contract may be terminated by either party before its specified termination date by giving notice in writing to the other party. The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice. If this contract is terminated in accordance with this paragraph 10, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor. Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph 10.

9. TaxationUNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract. Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual cont

How to apply:

Qualified candidates are requested to submit a cover letter and CV, at http://unicef.hyrell.com/VirtualStepPositionDetails.aspx?TemplateId=3422 by 9 August 2013. Please indicate your ability, availability and daily rate to undertake the terms of reference above. Applications submitted without a daily rate will not be considered.