Organization:
UN Population FundCountry: Pakistan
Closing date:
17 Oct 2013We are pleased to announce the following vacancy:
VACANCY NO.: Job ID 2332
CLOSING DATE: 17 October 2013 (5.00 p.m. New York time)
POST TITLE: Quality Assurance Analyst
CATEGORY: ICS-9 (equivalent to P-2)
POST NUMBER: 80403
DUTY STATION: Islamabad, Pakistan*
POST TYPE: Non-Rotational
DURATION: One year (renewable)**
ORGANIZATIONAL UNIT: Asia and the Pacific Region
Organizational Setting
The Assurance Analyst is located in the Country Offices (CO) in Islamabad and reports to the UNFPA International Operations Manager (IOM). The Assurance Analyst will also carry out his/her functions in the UNFPA Provincial Coordination Offices in Pakistan. The Assurance Analyst will work closely with UNFPA Programme Officers and national Implementing Partners and will be a member of the CO Management Committee.
Job Purpose
1) Under the overall responsibility of the Representative and the direct supervision of the IOM, the incumbent will be responsible for quality assuring accounting and financial documentation associated with National Execution including the Harmonized Approach to Cash Transfers (HACT), Direct Execution and other Country Programme financial, procurement and administrative transactions. The expected results are: Improved quality of Country Programme financial Implementation2) Preparation and implementation of the Country Office risk management Plan including the appropriate application of the Internal Control Framework in accordance with UNFPA policies and procedures3) Efficient preparation, implementation and execution of the compliance phases of NEX Audits, internal management and other audits4) UNFPA’s effective representation in Interagency financial and operations Initiatives such as HACT
Major Activities/Expected Results
1) Improved quality of Country Programme financial Implementation
• Supports the programme officers and IPs in the preparation of detailed AWP budget breakdowns.
• Prepares Letters of Understanding with each IP at the beginning of the programme cycle and amendments as necessary.
• Works directly with all IPs to support them in their monitoring of UNFPA funds and activities and in the accurate submission of FACE forms and filing of all supporting documentation for UNFPA-funded costs. Schedules visits to all IPs on a regular basis
• Delivers agreed capacity building activities related to financial management (mainly that of UNFPA funds) to IPs and UNFPA programme staff, as relevant
2) Preparation and implementation of the Country Office risk management Plan including the appropriate application of the Internal Control Framework in accordance with UNFPA policies and procedures
• Coordinates with other agencies as relevant and ensures that all UNFPA IPs are assessed once each programme cycle using the micro assessment of IPs’ financial management capacity. Organises micro assessments and procures the service provider to undertake them, in coordination with the other agencies as relevant.
• Monitors the validity of IP assessments and organizes re-assessment should issues arise that make re-assessment necessary.
• Conducts financial spot checks as per the agreed assurance plan and terms of reference (average 1-2 for most IPs per year)
• Raises issues encountered in support, spot check and audit preparation visits to the IOM, programme officers and Representative
• Reflects all IP-related data and assurance outcomes in UNFPA’s data systems
3) Efficient preparation, implementation and execution of the compliance phases of NEX Audits, internal management and other audits
• In line with the NEX Audit Guide, organizes and participates in IP NEX pre-audit preparation; facilitates the NEX audit process; and timely completion of compliance actions.• Supports the organization and implementation of internal management and other audits.
4) UNFPA’s effective representation in Interagency financial and operations Initiatives such as HACT • Represents UNFPA in inter-agency groups on IP management and IP audit and assurance (HACT)
Core Competencies
• Values/Guiding Principles;• Performance Management;• Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment;Working in Teams;• Self-Management/Emotional Intelligence;• Communication;• Appropriate and Transparent Decision Making;• Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence;• Knowledge Sharing/Continuous Learning
Functional Competencies
• Results-based programme development and management• Innovation and marketing of new approaches• Resource mobilization • Demonstrating/safeguarding ethics and integrity• Job knowledge/technical expertise
Essential Qualifications and Experience:
• Advanced university degree in business administration, finance, accounting, business management with a background in financial assessment and or audit. • 2 years of progressively responsible professional work experience at the national level in accounting, audit or financial management • Fluency in English is required. Working knowledge of another official UN language is desirable.
UNFPA provides a work environment that reflects the values of gender quality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive salary plus housing allowance, home leave, health insurance and other benefits.
How to apply:UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment
Please print out the Guide for your reference during the registration and application process.
Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.
- Currently, Islamabad/ Pakistan is a non-family duty station.
** No expectancy of renewal in accordance with UN Staff Regulations 4.5
