United Kingdom of Great Britain and Northern Ireland: Logistics Administrative Assistant
Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 09 Oct 2013
Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.
We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.
We have over two million supporters worldwide and raised 1.6 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.
The role
The Logistics Administrative Assistant has the responsibility to assist with the delivery of timely, effective and accountable support to Save the Children International Procurement Unit. The Logistics Administrative Assistant will help country programmes throughout the order management proces s and provide meaningful support to the Procurement Coordinators.
Key areas of accountability
* Working closely with country programmes to ensure needs are turned into meaningful specifications
* Obtain and evaluate quotes in line with Save the Children minimum standards of logistics procedures
* Assist country programmes through the order management process
* Place orders with suppliers and: track all orders placed through to requester
* Ensure that the procurement tracker is regularly updated and circulate snapshots to country programme logistics managers weekly
* Order administration and filing including processing of invoices
* Help to update the supplier database
* Put together a flow chart on “how to charter a flight in an emergency response.” This will need to clearly detail the responsibilities expected of both the supplier and Save the Children at every stage of the process. The Logisti cs Assistant will also create a quote request template specific to this process.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job description and be able to vary working hours accordingly.
Qualifications and experience
* International experience in supply chain management
* Excellent IT skills
* Fluency in written and spoken English
* Proactive and result-oriented.
* Commitment to and understanding of Save the Children International’s aims, values and principles.
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Please apply in English using your CV and covering letter as a single document, including your salary expectations for this role.
How to apply:
Please apply with a covering letter and up-to-date CV to: spettersson.68495.3830@savethechildrenint.aplitrak.com
