NGO JOBS

Organization: GOAL
Country: Syrian Arab Republic
Closing date: 05 Sep 2013

General Description of the Programme

GOAL has been working in Harim province, Syria since 2012 delivering humanitarian assistance to those affected by the civil unrest and armed conflict.

General Description of the Role

Reporting to: CD in country and HQ Donor Compliance ManagerJob location: Antakya, Turkey with travel to field sites in SyriaContract length: 12 monthsStart date: June 2013

The main function of this position is to ensure that GOAL Syria, including its sub-grantees/partners, are fully compliant with GOAL and Donor rules and regulations. The Donor Compliance Officer (DCO) will work across all departments including programmes, finance, logistics and HR and will work under the supervision of the CD, in consultation with the HQ Donor Compliance Manager. S/he will be responsible for: the management of sub-grantees and partners including pre-award assessments and regular monitoring/compliance review visits; completion of donor compliance reports for all sub-grantee/partner payment requests; creating awareness of donor rules and regulations among GOAL Syria and partner/sub-grantee staff; and completion of the GOAL quarterly donor compliance and other reports. Donor compliance reviews, including those of sub-grantees/partners, will evaluate whether internal controls are adequate and make recommendations for improvements and/or action.

Although reporting directly to the CD in country, the DCO will be expected to keep the HQ Donor Compliance Manager fully informed of activities, sending all reports and reporting quarterly, or as otherwise required, on progress to HQ.

The role is based in GOAL’s office in Antakya, Turkey, and will require regular visits to field sites, partners and sub-grantees.

Key Duties

• Management of sub-grantees and partners to ensure they are compliant with the relevant donor rules and regulations and any additional requirements as per the MoU/Contract with the sub-grantee/partner;

• Ensure proper preparation and implementation of sub-grant/partner agreements, in line with donor rules and regulations and any additional GOAL Syria and HQ requirements;

• Ensure a GOAL pre-award assessment is carried out on each new sub-grantee/partner before signing agreements with them;

• Ensure sub-grantee/partner financial reports are received and subsequent donor compliance review visits are made before approving any payment requests from sub-grantees/partners and/or submitting payment requests to GOAL HQ;

• Maintain an up to date issues log of all donor compliance issues, recommendations and action points in relation to sub-grantees/partners, and follow up on all outstanding issues until they are closed;

• Ensure adherence by the GOAL Syria team to the relevant GOAL and donor rules and regulations as set out in the relevant contracts, guidelines or legislation;

• Familiarise oneself and keep up to date with donor rules and regulations, including new donors and any changes to existing donor rules and regulations, and disseminate these to all concerned staff of both GOAL Syria and partners/sub-grantees where applicable.

• Stay informed of and ensure adherence to the standard of GOAL procedures and policies in relation to Logistics, Finance, HR and Programmes as set out in the:

• Current HQ Logistics Manual & GOAL Syria Procurement & Authorization Levels Chart

• HQ Finance Manual & GOAL Syria finance procedures and polices

• GOAL Syria HR Manual

• GOAL Grant Management Guidelines

• GOAL Dublin HQ proposal / interim / final report checklists

• HQ Safety & Security policies & GOAL Syria Security Standard Operating Procedures (SOPs)

• Have an understanding and awareness of GOAL’s M&E processes and guidelines, and how they contribute to the internal control environment

• Complete the key monthly/quarterly donor compliance tasks and checklists and submit to GOAL HQ by the agreed deadlines;

• With the assistance of the GOAL HQ Donor Compliance Manager where necessary, respond to any GOAL Syria staff queries in relation to Donor Compliance;

• Maintain an up to date issues log of all GOAL Syria donor compliance issues and recommendations, and follow up on all outstanding issues until they are closed;

• Undertake any other audit/compliance tasks as requested by the CD in consultation with HQ Donor Compliance Manager.

Requirements (Person Specification)

• BA degree in accounting or a related field with a minimum of three years of related work experience in administration, finance/audit, ideally one year at supervisor level.

• Ideally a recognized professional accountancy qualification with experience of audit procedures as well as good attention to detail

• Proven experience working on projects funded by institutional donors such as OFDA, DfiD, ECHO, etc.

• Excellent communication skills in English, both verbally and in writing.

• Be able to maintain respectful and effective communications and relationships with management and staff of areas under review.

• An ability to gather, analyse and evaluate facts and to prepare and present concise oral and written reports

• Excellent computer skills, in particular with MS Office programmes and other relevant applications.

• Ability to learn new systems and IT software quickly and effectively.

• Organised and flexible, able to respond to changing priorities, with a good attention to detail.

• Ability to work independently and with demonstrated initiative.

• Willingness to travel to field sites on a regular basis and work in challenging environments.

• Previous International NGO experience essential.

• Highly motivated, ability to learn and develop as well as the ability to work independently and show initiative where appropriate

• Accountability & responsiveness within areas of responsibilities

• Good team player, flexible and able to work with a multinational country team with a commitment to capacity building.

• Excellent interpersonal, motivational and management skills.

How to apply:

http://www.candidatemanager.net/cm/Apply.aspx?&mid=YGTYD&sid=BEVGTAZ&jid...