NGO JOBS

Organization: UN Children's Fund
Country: Malawi
Closing date: 31 Jan 2014

CONSULTANCY POSITION

SUPPLY & LOGISTICS CONSULTANT

VACANCY#: UNICEF/MLW/2014/004

1. BACKGROUND

Under the direct supervision of Supply/Logistics Specialist, the consultant will administer the supply operations of a relatively simple nature and limited impact, requiring basic professional technical expertise in support of operations and programme objectives. Responsible for effective planning, contracting, procurement, distribution, and inventory management of UNICEF's supplies, in support of the Country Programmes and operations.

UNICEF therefore is looking for an individual international consultant to provide support in the Supply Unit.

1. SCOPE OF WORK

2. Support the effective delivery of Procurement Services

• Supports the Supply & Logistics Specialist in the coordination of all activities required for the provision of Procurement Services to national partners.
• Communicates with Supply Division to facilitate smooth supply of goods, and provides guidance to partners on the purpose, framework and procedures for UNICEF Procurement Services mechanism.
• Shares regular updates with PS partners on Cost Estimates, Statement of Accounts and status of orders and shipments

1. Implement sound, accurate logistics management systems, procedures and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards and accountability in the supply chain.

• Ensure effective contract management of vendors/agents providing logistics and supply chain services to UNICEF Malawi. The consultant shall oversee daily management of existing contracts for clearing and forwarding, warehousing and in-country distribution. This includes systematic assessment of vendor performance, regular benchmarking and daily troubleshooting for smooth programme delivery.

• Ensure all supply systems are in place for the effective delivery of essential medicines to health facilities under the Primary Healthcare project.

• Maintain effective working relations and contact with the Supply Division, Copenhagen, to confer on supply procurement and shipping policies and procedures. Advise the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintain link with Copenhagen on international shipments, deliveries, claims and appropriateness of supplies.

• Participate in the preparation/compilation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, etc.
• Oversees the receipt, storage and issue of goods under control of UNICEF Malawi. Maintains information systems that enable regular and accurate reporting of inventory positions, stock aging and incoming pipeline.

1. Support UNICEF as well as Government capacity-building in order to enhance efficient, effective and timely supply delivery,

• Assists in the identification of training needs, planning of training activities and their timely implementation, with an aim to strengthen national partners’ capacity in supply chain areas that are critical to ensure improved access to essential commodities in the country.
• Works with MoH - HIV/AIDS department to develop an attainable exit plan for UNICEF's support in provision of in-country logistics services. The plan should incorporate clearly defined ( and mutually agreed) timelines and responsibilities
• Facilitates the procurement of a consultancy firm to evaluate the supply chain of key inputs for Community based Management of Acute Malnutrition (CMAM), including the potential for integration into national supply systems

1. Collaboration and Partnership
   • Coordinates with the Programme Section on supply planning, providing technical support on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.

• Teams with the Programme Section and other members of the Operations Section to facilitate procurement as well as efficient customs clearance, storage and distribution of supplies and equipment.

• Assists the Supply & Logistics Specialist in the daily management of the procurement, supply and logistics functions within Malawi Country Office.

• Supervises the staff in the execution of logistics procedures, so that all transactions are conducted in line with UNICEF Rules and Regulations. Ensures appropriate documentation is available, and works with relevant players to streamline work processes.

1. Provide rapid and relevant assistance and support to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

• Supports the logistics and supply planning process through active coordination with Programme Sections. The consultant shall provide input and technical support throughout the supply planning and implementation cycle, facilitating cost-effective efficient procurement, clearance, storage and distribution of supplies and equipment to implementing partners, in support of the country programme.

• Assists in the implementation of supply/logistics component of the Country Programme, including systems for storage and distribution of supplies to all project sites.

• The consultant shall also support the Emergency Specialist in emergency preparedness planning to ensure that sound logistics arrangements are in place. Contributes to the development and maintenance of emergency contingency stock lists, as well as to implementation of replenishment and pre-positioning strategies

1. EDUCATION AND WORK EXPERIENCE
   • University degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law or in directly related areas of specialization, including credited courses in supply, logistics, purchasing or contracting. Or, a recognized qualification in procurement and contracting.
   • Minimum of 2 years of relevant professional work experience. Both national and international work experience in supply, logistics, purchasing, contracting and administration and/or other related fields.
   • Work experience in emergency duty stations.

2. DURATION

4 - 5 months

How to apply:

1. METHOD OF APPLICATION

Qualified candidates are requested to submit a cover letter, CV and Personal History Form (P-11 form) (which can be downloaded from our website at
http://www.unicef.org/about/employ/index_53129.html) and attach copies of their certificates. Please indicate your daily/monthly rate to undertake the terms of reference above.

Applications should be sent on or before 31 January 2014 to the following address:hrmalawi@unicef.org

NOTE:
• UNICEF is committed to gender equality in its mandate and its staff. Well qualified candidates, particularly females are strongly encouraged to apply.
• Only shortlisted applicants will be acknowledged.
• Applications sent through the post office or hand delivered is not accepted.

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