Yemen: Country Finance Manager Yemen
Country: Yemen
Closing date: 31 Oct 2013
Department: Finance
Position: Country Finance ManagerContract duration: 6 monthsLocation: Sanaa, YemenStarting Date ASAP
I. Background on ACTED
ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development. Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.
II. Country Profile and Background of the operation
Capital Office : SaanaNational Staff : International Staff : 4 (July 2012)Areas : 3 (Saana, Ibb, raymah)On-going programmes: 8Bugdet : 1.5 M€ (2012)
ACTED has been present in Yemen since early 2012, and implements activities in the central-western and central-southern regions. The presence of ACTED in Yemen has been anchored to the governorates of Ibb, Raymah and Ad-Dhalee, where the organisation has been virtually the only international actor directly implementing activities.
At the end of 2012 and based on the identification of previously uncovered needs, ACTED expanded its implementation area to two districts of Hodeidah Governorate. ACTED now aims at further expanding its humanitarian assistance by opening two additional bases: one in Taiz and one in Aden. The latter will notably serve as a base for future assessments and programming focused on conflict affected populations in southern Yemen.
ACTED has been working in the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). ACTED’s food security activities include distribution of food vouchers, which are rapidly becoming the key component to the future of ACTED’s interventions in the country.
Through its active involvement in coordination mechanisms, ACTED has been a lead agency in the provision of humanitarian assistance in the three governorates in which it operates. The organisation is for instance the WASH Cluster focal point for Ibb Governorate.
ACTED’s key donors in Yemen are presently USAID/OFDA, USAID/FFP, and ECHO.
III. Position Profile
Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.Responsibilities:1. Accounting and Financial Management - Accountancy:Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;Verify and compile monthly accounts from each base;Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;- Treasury:Open/close bank accounts on the authority of the General Delegate;Oversee the management of bank accounts: follow transfers, check balances, check authorised visas;Supervise the management of safes and cash: available amount, balance checks, security instructions;Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);- Commitment of expenditure:Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;Ensure that procedures are adhered to in terms of contracts and payments;Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);2. Budget Management- Ensure budget follow-up:Develop tables necessary for financial monitoring and for budget follow up within the mission;Analyse gaps between planned budgets and actual expenses;Anticipate financial risks;Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;Calcultate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;- Develop project budgets:Develop budgets for project proposals according to project needs and Donor constraints;Draft financial reports (mid-term and final) respecting contractual deadlines;Guarantee the respect of Donor procedures for each financial contract.3. Department Follow-up- Team leadership:Update the organigramme and ToRs of the finance department according to the mission development;Oversee the team and undertake appraisals of directly supervised colleagues;Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;- Internal Procedures and Information Flows;Develop relevant management procedures within the team;Improve information flows within the department and with other departments and projects
IV. Qualifications:
- Masters degree minimum in Finance or related area;
- 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
- Excellent financial and analytical skills;
- Excellent communication and drafting skills for effective reporting on programme financial performance;
- Ability to manage a financial/monitoring team and demonstrate leadership;
- Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
- Ability to operate in a cross-cultural environment requiring flexibility;
- Familiarity with the aid system, and understanding of donor and governmental requirements;
- Prior knowledge of the region an asset;
- Fluency in English required - ability to communicate in local languages an asset;
- Ability to operate Microsoft Word, Excel and Project Management software
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
How to apply:
Please send, in English, your cover letter, CV, and three references to jobs@acted.orgRef : CFM/YEM/SA
