United States of America: Financial and Logistics Assistant, Landscape Restoration
Country: United States of America
Closing date: 28 Aug 2013
BACKGROUND
IUCN is seeking a motivated individual to contribute to the delivery of new Knowledge, Tools and Capacity aimed at facilitating the restoration of 150 million hectares of degraded and deforested lands by 2020 – also known as the Bonn Challenge.
The successful candidate will be responsible for financial and administrative coordination of Landscape Restoration projects, including responsibility to monitor and facilitate all financial tracking and donor reporting aspects. S/he will also be responsible for providing logistical and administrative support to the team, including assistance in the organization of events.
This position offers great opportunities to engage with a wide range of partners at both the national and international levels. IUCN is the world’s oldest and largest global environmental organization with more than 1,200 member organizations including 200+ government and 900+ non-government organizations, almost 11,000 voluntary scientists and experts in some 160 countries, more than 1,000 staff in 45 offices, and hundreds of partners in the public, NGO and private sectors around the world.
This position will report directly to the Manager, Landscape Restoration Knowledge, Tools and Capacity with an additional line to the Senior Finance Manager in the IUCN Washington DC Office on financial reporting matters.
SPECIFIC DUTIES AND RESPONSIBILITIES
The financial management of the Landscape Restoration projects is complex, with numerous sub-grants and research agreements, cost-share tracking across multiple projects and project codes, detailed financial reporting and tracking obligations, and budgeting across numerous activities and staff, among other challenges. As the primary point of contract for financial and administrative activities related to these projects, the person hired for this position will be critical to their ultimate success.
Responsibilities include:
• Maintain, monitor, and review project budget and expenditures in consultation with the project manager and IUCN’s finance department staff in Washington DC and Headquarters.
• Draft, process and monitor all contracts by following IUCN’s internal control system.
• Process all payment requests for sub-grants, research, and professional service agreements and other expenditure claims by making sure the required approvals, supporting documents and charge codes are provided to the IUCN Washington DC finance office for processing of payment and record on timely manner.
• Prepare and submit the monthly credit card expenditure claim reports of the project staff to IUCN Washington DC finance office in a timely manner.
• Ensure compliance with donor contractual terms and conditions for reporting requirements, including tracking cost-share requirements, maintaining all receipts for expenses, and other requirements as determined by the donor.
• Track travel and credit card expense reports for members of the project teams and work closely with IUCN’s finance department to ensure expenses are recorded properly.
• Comply with all internal IUCN financial reporting, budgeting and contract processes, and deadlines.
• Prepare additional budgets and spreadsheets as requested/needed.
• Help plan and facilitate meetings and events, including logistical arrangements.
• Provide support on travel arrangements.
• Carry out other financial, logistical and administrative duties for the project as needed.
Salary:
Salary range from USD 40,759 to USD 50,949 per year, commensurate with experience, education level, and position responsibilities. IUCN offers a comprehensive benefits package.
REQUIREMENTS
• Undergraduate degree, preferably in accounting, business, public administration, or a related field
• 2-3 years of professional experience in an office environment
• Fluency in written and spoken English is essential. Proficiency in a second language is a plus
• Strong interest in program/project administration and coordination
• Experience with, or demonstrated aptitude for, financial management
• Understanding of basic non-profit accounting principles and experience in developing, monitoring, and reporting on budgets
• Experience with managing grants, sub-grants, and contracts
• Strong analytical capabilities and a high level of organization and attention to detail
• Ability to work with people from diverse cultures
• Demonstrated capacity to work well under pressure and successfully manage multiple deadlines and competing demands
• Proficient with MS Excel, MS Word
• Previous experience with financial software (Concur and Cognos8) highly desirable
• Excellent oral and written English language skills
• Ability to work both independently and as part of a larger team
How to apply:
Applicants are requested to apply online through the HR Management System, by going to https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=624
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST).
Other job opportunities are published in the IUCN website: http://www.iucn.org/involved/jobs/
