South Sudan (Republic of): Operations Support Manager South Sudan
Country: South Sudan (Republic of)
Closing date: 12 Sep 2013
War Child Holland is looking for an experienced finance manager with knowledge of and experience in HR management and administration, logistic management and IT”
War Child programme in South Sudan
War Child Holland is working in Southern Sudan where we have developed a community based programme implemented with local partners in and around Central and Eastern Equatoria States. The programme aims to protect children by contributing to the creation of a safe, protective environment for children and young people in Juba, Yei and Torit in South Sudan.
The programme purpose is to ensure that children, youth, communities and government are able to promote awareness of, prevent and respond to children’s rights violations, abuse and exploitation of children and youth in Torit, Juba and Yei by supporting the development of a protective and educational environment.
War Child Holland (WCH) is an independent and impartial international non-governmental organization investing in a peaceful future for children and young people affected by armed conflict. WCH strives to empower children and young people while enabling adults (parents, teachers, local leaders) to bring about positive and lasting changes in the lives of conflict affected children and young people.
The Challenge
The Operations Support Manager is based in Juba and ensures that the Operations are running effectively and efficiently to enable programme staff and other stakeholders to carry out the War Child Programme. The OSM sees to transparent and reliable processes and generates management information for the stakeholders. The OSM reports to the Country Director (CD) of South Sudan.
Responsibilities
- Financial Management & Administration
• Advises and supports the CD in maintaining efficient financial control (of cash flows, local payment, etc), accountability standards, procedures and records;
• Prepares financial management information;
• Enhances the planning & control cycle within the Operations in line with head offices guidelines;
• Plays a crucial role in Risk management;
• Ensures accurate, timely and correct bookkeeping.
- Logistics
• Enhances systems and guidelines for the logistics department of the mission on procurement procedures, store control; equipment, radio & vehicle use and maintenance, fuel tracking, etc;
• Directly responsible for procurement and management of supplies, vehicles, assets, stock, PC’s, server and communication (as a delegated responsibility of the CD);
• Manages NGO registration, work permits, visa and insurance issues.
Information & Communication Technology• Responsible for management and maintenance of IT and communications (laptops, printers, telephone and other means related to Information and Communication Technology).
Human Resource Administration and Policy
• Analyses Human Resources (HR) requirements based on organizational needs;
• Advises CD and other managers on organizational development and personnel related issues;
• Ensures that the National Staff HRM policies (HRM instruments and systems) are in place and adhered to;
• Ensures proper HR administration;
• Ensures that HR (administrative) policies and practises are in line with local legislation.
- Capacity building staff & local partners
• Builds capacity of the support staff in the country office through on-the-job training as well as trainings and workshops;
• Indicates training needs and advices Field Location Manager(s) on possible trainings for the support staff at the field locations.
- Management of staff
• Manages the finance, logistics (including ICT) and HR support staff at the country office and provides technical supervision to support staff in the different field locations;
• Manages his/her staff by guiding, coaching, instructing and motivating.
- Overall• Advises the Country Director and Field Location Manager on the above subjects; • Reports relevant developments on Finance, HR, Logistics and ICT in the field to the support departments at Head Office.
Profile
• Knowledge of financial administration (minimum BSc level), logistic procedures (including maintenance), IT (computer, network, communication means) and HR-administration;
• A minimum of 3 years of relevant experience in a management position within an international (NGO) environment, preferably within the field in a developing country and/or (post) conflict area;
• Experience in organizational development and advising on HR related issues;
• Experience of working with automated accounting systems, SAGE experience is an added advantage;
• Practical experience of working in environment with limited local qualified staff;
• Experience living and working in complex security contexts;
• Social and communicative skills for coaching and leadership;
• Proactive search for and utilize organizational resources;
• Planning and organizational capabilities;
• Capability to decide in tactical and operational issues;
• Team player and hands-on mentality;
• Result focused and cost-conscious;
• Required: English.
Ward Child offers a challenging job, within an inspiring and motivated team of people and the backup of a strong and professional organisation in The Netherlands. War Child offers good remuneration and excellent benefits. Please visit our website http://www.warchildholland.org for more information on the organisation and the programmeme.
Job Location: Juba, South Sudan (with extensive travel to other states in South Sudan)
Starting date: as soon as possible
Duration assignment: Initially for 1 year
South Sudan is not a family posting; an expatriate is not allowed to bring a partner and/or children to South Sudan.
How to apply:
Interested and qualified candidates are invited to send a CV and a letter of motivation before September 12th, 2013 (please mention OSM South Sudan in the subject line) to jobs@warchild.nl (your letter and CV should not exceed 5 pages).
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The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse.This subject is addressed in our recruitment and selection procedures.
