NGO JOBS

Organization: Institute for Security Studies
Country: South Africa
Closing date: 15 Sep 2013

Dynamic personal assistant to the Executive Director with multitasking skills, and the ability to work well under pressure.

Main responsibilities of the position:Perform a wide variety of executive secretarial and administrative duties as required by daily operations in the ED’s office;

Preparing and administering the ED’s budget and finance reports;

Organising senior management, Trustee and other high-level meetings and liaising with senior staff, diplomatic officials, etc;

Professional and accurate minute taking and report writing;

Screening telephone calls, enquiries and requests and independently respond to letters and general correspondence of a routine nature;

Make travel arrangements for the ED, maintain appointment schedules, arrange and coordinate meetings and conferences;

Maintain and update contact databases;

Company secretarial duties;

Communication and professional engagement with ISS stakeholders and partners.

Position Requirements:Minimum 8 years experience in an executive administrative environment;

A three year diploma in secretarial studies;

Proven competence in MS Office and database experience;

Proven experience and competence in minute taking and report writing;

Experience with making logistical arrangements for organising seminars and meetings;

Exposure and willingness to travel in Africa essential;

Experience in financial administration;

The successful candidate must also be self-motivated, focused, deadline driven, action-orientated and have good work ethic;

He/She also needs to have good people skills, excellent organisational skills, and be able to cope well in a fast paced, challenging environment.

Salary: Competitive market related salary offered

Assumption of duties: As soon as possible

Only short-listed candidates will be contacted.

The ISS is an equal opportunity employer and is committed to achieving employment equity in the workplace.

Qualified female applicants are especially encouraged to apply.

How to apply:

To be considered for this exciting opportunity apply by email with a detailed CV including three contactable references to Mr. Isaac Sihadi on pretoriajobs@issafrica.org.