Denmark: Contracts Specialist (Services), P-3 Temporary Appointment 12 months
Country: Denmark
Closing date: 27 Aug 2013
Currently, the Contracting Centre in UNICEF Supply Division, Copenhagen is seeking a dedicated
Contracts Specialist (Services), P3,
TEMPORARY APPOINTMENT, 12 MONTHSDUTY STATION COPENHAGEN, DENMARK
PURPOSE OF THE APPOINTMENT
Under the direct supervision of the Contracts Manager and overall guidance of the Chief of Contracting Centre, the incumbent will have direct responsibility for the contracting for services of a complex nature in support of Supply Division (SD) non-procurement centres service delivery, and support the designing of processes and systems for contractor’s performance management. The post holder will require advanced professional contracting for services technical knowledge and expertise in order to provide contracting for services advice and best practice guidelines to SD non procurement centres, HQs, Regional and Country Offices as well as support to the development of institutional policy and procedures and training material related to contracting for services.
DESCRIPTION OF DUTIES
Responsible for the development of institutional policies and procedures on contracting for services; develops standards and tools and criteria for the evaluation of services.
Provides technical advice and best practice on contracting for services to Supply Division non-procurement centers, New York and other Headquarter Divisions and Country Offices on all phases of the procurement cycle.
Develops training material for Contracting for Services and conduct training activities as and when required.
Analyzes and evaluates procurement requests and ensures appropriateness of Terms of References/Scope of Services.
Conducts the contracting processes for services for Supply Division non-procurement centers and Business Units including Admin contracts; handles and coordinates all aspects of the contracting processes.
Makes recommendations for finalization of contracting processes and award of contracts; signs procurement orders/contracts up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Review Committee for reviews and subsequent approval by the authorized official.
Carries out market research through expression of interest, internet, UNGM, networks and other methods to broaden the contracting for services supplier base as and when necessary.
Undertakes collaboration/partnership initiatives on procurement activities with UN Agencies and other international organizations in areas that will bring value for money to UNICEF.
Provides technical advisory support to Supply Division Non Procurement Centers and COs in the administration and management of service contracts; investigates all claims & disputes arising from service contracts awards and make recommendations for corrective actions.
Deputizes for the Contracts Manager Project Support Unit in her/his absence.
Any other duties as may be assigned by the Contracts Manager and/or Chief of
Contracting.
KEY END-RESULTS:
Provide substantive input into the development of the professional training materials for the supply community with special focus on the contracting for services and conduct training on contracting for services.
Provide technical guidance, best practice and advise on contracting for institutional contracts to County Offices, Regional Offices, and Supply Division non-procurement Centres/business units in order to promote efficient, effective and timely delivery of services.
Provide technical guidance, best practice and advise on contracting for institutional contracts to New York and other Headquarter Divisions in order to promote efficient, effective and timely delivery of services.
Review, update and develop Institutional policies and procedures on contracting for services in Supply Manual for review and approval by Chief of Contracting and Director, Supply Division.
Effective contracting for services conducted for Supply Division non-procurement Centres and business units for institutional contracts in order to attain best overall value while maintaining overall quality of service delivery.
Effective collaboration with other UN Agencies in the contracting of admin/common services contracts and maintained through better coordination, communication and networking.
QUALIFICATIONS AND COMPETENCIES
Education: Advanced university degree in Procurement, Contract/Commercial Law, Business Administration, Economics, Supply Chain Management or related field. *A first level university degree with a relevant combination of academic qualifications and 7 years of relevant professional experience may be accepted in lieu of the advanced university degree.
Work experience: Five years of relevant international professional work experience in procurement/contracting for high value, high risk and complex procurement /contracting of services. An understanding or working knowledge of the UN or a similar organization/NGO is an added advantage.
Languages: Fluency in English is required and knowledge of another UN language is an advantage.
Competency Profile: 1) Core Values (required)• Commitment• Diversity and Inclusion• Integrity2) Core Competencies (required)• Communication (II)• Drive for results (II)• Working with people (II)
3) Key Functional Competencies (required)• Applying Technical Expertise (II)• Deciding and Initiating Actions (II)• Following Instructions and Procedures (II)• Planning and Organizing (II)
4) Specific technical knowledge (required)• Knowledge of the contracting business process for services preferably high value risk inherent complex contracting for consultancy services.• Working knowledge of building cases to management and/or Contracts Review Committee for the approval of high value contracting process for services.• Technical knowledge (service knowledge, market research/analysis) required for Supply Management/Purchasing/Contracting.• Contracts and relationship management skills and expertise.• Working knowledge of Financial Information Management System especially Procurement/contracting modules.
How to apply:
APPLICATIONSPlease send detailed resume, cover letter and completed United Nations Personal History Form (or Candidate Overview document if you have a profile in the UNICEF e-recruitment system), in English, quoting “Technical Specialist, P3, TA” to dangsrecruit@unicef.org.
The UN Personal History form can be found at the following web address: http://www.unicef.org/supply/index_employment.html.
Kindly note that applications should be in English. Kindly also note that candidates will be assessed on foundational and functional competencies and that diversity and gender balance are also factors in the selection process. Only shortlisted candidates will be contacted. Queries can be directed to Ms Vibeke Martensson at vmartensson@unicef.org.
Applications for this position must be received by 27 August 2013
Visit us at www.unicef.org/supply/
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.
