NGO JOBS

Organization: Jesuit Refugee Service
Country: Burundi
Closing date: 01 Sep 2013

The Jesuit Refugee Service Great Lakes Finance Officer is responsible for coordinating and supporting all aspects of finance activities in the region. As a member of the regional team, the JRS Great Lakes Finance Officer, visits regularly the country offices in the region and works closely with country and programme staff within the region as well with JRS partner agencies.

Location: Bujumbura, Burundi and s/he

Report to: JRS Great Lakes Director.

Responsibilities

1.    Direction of the work of JRS at the regional level

• Contributes to safeguarding the vision, identity and unity of JRS in the region.
• Plans and analyses the financial situation of the region in order to ensure the continuation of the projects in cooperation with other key regional staff members.
• Assists the JRS Great Lakes Director in identifying and signing new agreements with local bishops, governments and other funding agencies or donor organisations.
• Participates in the evaluation of projects.
• Defines regional financial policies in consultation with the regional director and the International Office and ensures careful adherence to the JRS Finance policies.
• Ensure JRS country and project teams implement and maintain the use of JRS International finance templates, reporting policies and tools (Front End).
  

2.    Finance and Budgeting

• Takes responsibility for financial management of the region in cooperation and consultation with the JRS Great Lakes Director.
• Assists in the preparation and monitoring of the regional budget, in cooperation with the regional programmes office.
• Administer regional finances and guarantees that country offices and projects have the necessary funds in their accounts to be able to function.
• Oversees the documentation and recording of all income and expense transactions for every project, and verifies and correctly maintains procedures, such as payments and other day-to-day financial transactions.
• Ensures the correct updating of the JRS financial system (AccPac).
• Verifies monthly payroll for the staff in coordination with the regional director and the regional human resources.
• Ensures cash, cash equivalents and financial records are safeguarded and properly utilised in the regional office.
• Ensures regular reconciliation of accounts of the regional office.
• Produces and distributes to project directors monthly statements of income and expenditures with comments and advice.
• Produces and distribute monthly, mid-year and annual financial statement/reports to the International Office Finance Coordinator.
• Ensures the annual regional financial audit follows JRS International financial policies and is supported by country and project directors under the supervision of the International Office Finance Coordinator.
• Provides other appropriate administrative and logistical services to projects.
  

3.    Care for personnel

• Assists and counsels the regional director and the regional human resources officer in recruiting JRS staff (national and international) for the finance /administration department.
• Ensures all JRS staff procedures are followed in terms of both effective staff performance management and compliance with local labour laws (e.g., with respect to work visas, provident fund, allowances, benefits, etc.) in cooperation with other regional staff members.
• Ensures all team members of the financial area receive adequate training in JRS financial policies and tools in order to be able to work in accordance with organisational administrative rules.
  

4.    Communication

• Provides regular communication and reporting to the JRS International Office regarding funding plan situation, reporting to financial donors, internal financial statements, etc.
• Collaborates with others in JRS regional finance offices and with the JRS Finance Coordinator in the International Office to the development and updating of financial tools, guidelines and policies.
• Communicates regularly with country offices on matters such as financial situations, funds received and cash flow.
• Reports on the region’s projects to JRS International.
  

5.    Representation of JRS

• Assists the JRS Great Lakes Director in establishing and maintaining contact with the local Jesuit province(s), the regional Jesuit Conference, the diocesan Church, the government, and key NGOs, in particular, UNHCR.
• Assists JRS Great Lakes Director in entering into negotiations with the Church, government and UNHCR, as required.

Qualifications

• University qualification in a field such as commerce, business administration, CPA, ACCA or equivalent, etc.
• At least two years of practical work experience with donor-funded programmes, particularly with INGOs in a similar setting.
• Experience in managing people/teams.
• High integrity and honesty.
• Strong analytical, strategic thinking and planning skills.
• Strong monitoring and evaluation skills/experience.
• Demonstrated experience and commitment in working with marginalised communities.
• Ability and willingness to travel to JRS refugee sites and adapt to basic living and working conditions.
• Proficiency in Microsoft Office, particularly Excel and Access
• Ability to work with specialised accounting software (an advantage).
• Excellent oral and written French. Good oral and written English.
  
  Conditions
  

• Contract is for 1 year renewable with an initial probation period of four months.
• JRS remuneration policy is in keeping with the JRS ethos to offer effective and professional services and at the same time express solidarity with the people served. The salary scale is calculated with the use of a post adjustment multiplier and takes into account years of relevant experience and degree of responsibility of the role. Details will be discussed with candidates short-listed for interview.

How to apply:

Please apply in writing to Fr Isaac Kiyaka, care of https://www.jrs.net/RecruitDetail?CID=87, including the following information:

• Cover letter stating motivation for applying

• Current CV (Resume) addressing the key criteria and including current contact details

• Three professional references and their contact information, phone, email and address

Applications close 1 September. Late applications or those not addressing the above key criteria will not be considered.