Turkey: Logistics Manager- Turkey 13-445
Country: Turkey
Closing date: 08 Nov 2013
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARYThe Logistics Manager will be responsible to, and accountable to, Logistics Coordinator and Field Site Manager for assisting with the delivery of all logistics related activities, commensurate with their level of knowledge and experience, in accordance with International Medical Corps Logistics policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES:1. Logistics Operations• Provide to your supervisor the support to assist with the delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.• Work with your supervisor to provide input to planning for procurements and the provision of advice to those making a procurement request, then assist with the processing of such requests in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner. Assist with ensuring that all procurements are managed, tracked and recorded.• Lead on local market surveys, to gain knowledge of the availability and price of local items.• Manage tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution.• Assist with capturing pipeline information to help ensure that Program staff are kept well informed of incoming goods and material.• Oversee timely reporting on stock status, to help Program staff with planning of stock replenishment, and, support Program staff to verify that distribution has occurred according to the intentions and plans of your supervisor, donors, IMC, and project partners.• Manage of all matters logistics relating to transport and fuel management, to develop your understanding of fleet management procedures, to include ensuring that the fleet is asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable.• Oversee and ensure that the usage of fuel is correctly managed, and logged and recorded.• Raise issues to your supervisor on security-related transport issues, such as booking in/out, satcomms, etc., and assist with addressing them.• Capture preparedness information relevant to your mission site so that logistic systems are robust and flexible enough to cope if a crisis occurs. This may include assisting with assessments of warehousing capacity, transport available, access routes, fuel availability, field comms issues, staffing challenges, training required etc.• Oversee with maintaining accurate filing systems, with documented and supported records of actions for audit purposes.• Be flexible and manage your time accordingly, to be prepared to tackle other taskscommensurate with your role, and level of experience, at short notice.
Compliance• Ensure compliance with IMC policies and procedures, donor regulations and local laws.• Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented.• Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.
Human Resources• Supervise, manage staff under your supervision with integrity and foresight. Actively seek advice on HR procedures and policies to ensure that the highest standards of accountability and professionalism are upheld.• Make frequent site visits to where staff supervised by you, to ensure that the appropriate care and support is being offered.• Ensure that staff supervised by you are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.• Provide input to the recruitment, selection and performance of logistics staff, as required.
Training/ Capacity Building• Advocate and plan for professional development for yourself, and any staff supervised by you.• Provide input to, and deliver, where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.
Working Relationships• Proactively engage with your supervisor, and key staff (Program, Finance, Medical) on all matters logistic.• Proactively engage on a regular basis with your supervisor, and regional IMC logistics officer colleagues to develop working networks to seek advice where needed.• Assist your supervisor with engaging with donors, local government, project partners, UN agencies and other non-governmental organizations in order to manage the distribution of goods and material as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.
Representation• Represent IMC in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values and stand-point with regard to other actors
Security• Ensure the application of, and compliance with, security protocols and policies of you and your supervised staff.
SKILLS & REQUIREMENTS:• Evidence of practical experience in logistics within the field of supply chain management (basic procurement, clearance of cargo, transport, warehousing, asset management, etc.)• Provide some record of experience of donor specific procedures (in particular USAID/OFDA and DFID), where possible.• It is desirable that experience is supported by study by academic study in the field of Humanitarian Logistics or other relevant studies.• Show some experience of the provision of support to supervisors for the management of budgets and the ability to provide input to timely, complete and accurate reporting.• It is desirable to show some training skills to build national staff capacity, in the areas of supply chain management.• Show evidence of your ability to work in a participatory manner with staff to assess needs, implement and monitor activities to include problem-solving skills, with an analytical approach • Ability to integrate and work well within multi-ethnic and multicultural teams• Ability to work in harsh conditions, often in remote areas.• Negotiation, interpersonal and organization skills• Proficiency with MS Word and Excel (minimum requirement).
Language Skills:• Ability to read, write, analyse and interpret, technical and non-technical in the English language• Ability to present information and respond appropriately to questions.• Ability to speak Turkish or Arabic is plus.
Conditions:• Must be able to travel.• Must be able to work in austere environments and be flexible to be relocated within Southern Turkey.
How to apply:
APPLICATION PROCEDURE
To officially begin the application process, please visit our website at http://careers.internationalmedicalcorps.org/careers.aspx and complete the online employment application form.
