South Sudan (Republic of): Admin Co
Country: South Sudan (Republic of)
Closing date: 16 Aug 2013
Location: Juba, South Sudan
Objective 1: Finance: (Accountancy, Treasury, and Grant Management)
Responsible to assure the correct accountancy (accurate, reliable, and timely) for all bases, and according to ACF requirements. Train finance team on how to manage the input, maintenance, and output of the entire accounting data according to ACF standards procedures.Responsible for ensuring the proper entry and filing of records related to other missions and other HQs transactions.Responsible to assure the cash management: Bank Accounts and Cash Books supervision and the corresponding monthly reconciliations.Responsible for cash distribution from/to all bases.In charge of financial planning and analysis (yearly financial analysis, monthly cash forecast, Cash TRF requests, planning of expenditures, etc.).In coordination with HQ, responsible for ensuring the cash availability for the entire mission.In coordination with CD, other Coordinators and HQ, work in preparing budget proposals and reports according to donors guidelines.Continue the double filing (donors filing) for the current grant.
Objective 2: General Administration
In coordination with Coordination Team and HQ, responsible for annual review of the long-term administration strategy.In coordination with logistic department, make sure that all procedures regarding to purchases, reports, and filing are properly followed.In coordination with HR department, ensure that all payroll taxes and deductions are being accounted, paid, and reconciled properly.Responsible for assisting and responding during internal and external audits.Perform weekly meetings with the admin and logistics team to co-ordinate objectivesResponsible for annual review of a framework for evaluating the progress of the Admin department.Responsible for assuring that all documents related to suppliers, service providers, and any contractor (invoices, contracts, agreements, etc) are properly collected and filed.In coordination with logistic department control and monitor the security for the entire mission.Responsible for reviewing program and log/admin reports for potential action by the Admin department
Objective 3: To supervise admin/finance team:
Supervision of the admin/finance team: induction, follow up, evaluation, and promotion of positive team dynamics and motivationOverseeing the work of finance managers in order to ensure good compliance of activities within the objectives of the mission and of proposalsEvaluation of finance managers as per the defined schedule and make recommendations to CD for their career path. Contribute to the evaluation of base admin and HoB via their relevant line managersDevelop/revise HR structure and plan for ACF admin department in Southern Sudan, in collaboration with CD, HR Coordinator and according to evolving program needs
Objective 4: To ensure external coordination and representation:
To actively participate in external coordination meetings for finance or admin that exist in the countryTo attend meetings on behalf of the Country Director when he/she is not available to attend.To represent ACF with local authorities in the tax and social insurance bodies as well as the Ministry of Labor and other relevant MinistriesTo contribute to representation and technical discussion needed for donors
Objective 5: To ensure proper reporting:
Reporting on attended meetings or training to share with coordination team and NY as necessaryMonthly HR report to be sent to CD and NY Technical Advisor (finance & HR)Preparing inputs for the mission monthly sitrepBudgetary input for donor proposals and reports including budget narratives.Prepare handover report as necessary to replacementEnd of mission report to be sent to HQ.
Internal & External relationships
Internal
Admin Coordinator is Line managed by DCD, but major financial decisions to be made in consultation with CDTechnical Coordinators- Directly line managed by CD – Keep active liaison to ensure development of coherent cost proposals and expenditure under ongoing grantsField Finance Officer – HQ referent for Admin Co in relation to all grant development reporting and financial matters including but not limited to Mission Funding plans, cash forecasts, monthly accounting of finances etc.
External
In country Donors, as directed by CD, DCD
UNICEF finance team on a regular basis to sort issues with ongoing PCAs as advised by the CD/DCD
REPORTING RESPONSIBILITIES
Monthly Admin ReportsIncident reportingFinancial ReportingOthers as agrees upon with the Country Director and Field Finance Manager
POSITION REQUIREMENTS
QUALIFICATIONS
Min. Bachelor’s degree in Finance, Business Administration, HR or related fieldAt least 5 years of experience in humanitarian work
SKILLS & EXPERIENCE
ESSENTIAL
Excellent communication skillsExcellent writing and analytical skills.Good management and representation competencies.Excellent influencing and negotiation skillsExperience in developing world context.Familiarity with ACF and acceptance of ACF’s principles.Familiarity with donors and donor procedures helpful.Prior experience in conducting and delivering training for national staff whose educational level is low.
PREFERRED
Previous experience in living and working in insecure and volatile contextsProven ability to work in multi-donor short term contract situations and ability to effectively jugle priorities to meet the needs of the mission
How to apply:
Apply with resume and cover letter at http://actionagainsthunger.theresumator.com/apply/1yHHmh/Admin-Co.html?s...
