Iraq: FLAT Intern Iraq
Country: Iraq
Closing date: 30 Oct 2013
Department: Finance/Logistics
Position: FLAT InternContract duration: 6 monthsLocation: Erbil, IraqStarting Date ASAP
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
II. Country Profile
Capital Office : BagdadNational Staff : 125 (July 2012)International Staff : 6 (July 2012)Areas : 2 (Erbil, Kut)On-going programmes: 2Bugdet : about 3 M€ (2011)
ACTED began work in Iraq in 2003. ACTED has one base in southern Iraq in Kut and in 2007 opened a base in Erbil to better respond to IDP needs in the Kurdistan region. ACTED originally focused on improving the health, water and sanitation conditions of vulnerable populations in southern Iraq, but the deteriorating security situation and drastic increase in the number of displaced people have resulted in a new focus on meeting IDP and host community needs, based on the experience in IDP camps in Lebanon. The ACTED Iraq national team includes around 100 people who implement multi-sector emergency relief projects including WATSAN activities, gender based violence awareness, health promotion, economic rehabilitation, food security, and distribution of basic relief commodities.
Supporting long-term impacts through sustainable livelihoods and support to local civil society - For ACTED Iraq, 2011 was a year of transition from emergency relief and rehabilitation to development. To support the slow march towards peace and stability, ACTED implemented a dynamic range of programming from the distribution of basic necessities to internally displaced families to apprenticeship programs, gender-based violence awareness and capacity building of local authorities and Iraqi civil society.
In 2011, ACTED partnered with an Iraqi NGO for the first time in order to jointly implement a project providing assistance to Iraq’s displaced populations. Moving forward, ACTED will prioritise partnership with local Iraqi NGOs to better deliver assistance through their detailed knowledge of and experience with target communities, build the capacity of Iraq’s civil society and move toward increasingly sustainable and longer-term interventions.
III. Position Profile
The position of International FLAT Intern
Finance duties: • Preparation/cross check of Allocation tables• Preparation /cross check of Project Budget Follow Up• Preparation /cross check of Monthly running cost• Preparation/cross check of ATROCE: project cash requirements follow-up• Cross-check PRATIC• Cross-check of Cash request• Cross-check of Contract Follow Up and HR TITANICS• Support the country finance team as otherwise required by the Country Finance Manager. • Support the capital HR officer in updating the national staff contracts’ database, staff personal files and leave follow up. • Support the Area Finance team in BFU preparation. • Support the Area Finance team to develop bi-monthly cash request and cash planning. • Verify accountability of Cash for Work payments and support program and finance teams for cash for work planning and disbursements. • Support to Drought Early Warning System team to undertake field and training payments• Support the finance department in preparing the monthly cash payments schedule to ensure finance team make almost all field payments• Support the finance department in preparing the monthly FLAT documentation package sent from the area to the capital office. Logistics• Prepare with the Area Logistics teams the vehicle/motorcycle/generator fuel and repair follow up. • Support to Area Logistics and Finance departments to close “fuel loans”• Verify monthly asset and stock updates. • Ensure weekly vehicle planning is undertaken in each base and consolidated at area level• Verify compliance with ACTED procurement procedures• Support the logistics team in updating the order and delivery follow up• Analyze vehicle/motorcycle/generator running costs. • Verify vehicle logbooks. • Field market surveys• Procurement monitoringAdministration/HR• Verify compliance with ACTED HR procedures, notably in ensuring that personal personnel files are updated and originals transferred to the capital office. • Support area Finance/Administration department in preparing the monthly payroll. • Verify that premises leases are up to date.
Training/Process• Documentation of area-specific FLAT compliance practices• Hold orientation and refresher trainings for field teams on basic flat procedures
IV. Qualifications:
• Postgraduate diploma in Finance or International Relations • Previous related work experience, preferably in the humanitarian field w/knowledge of finance and logistics• Postgraduate diploma in relation to the position• Excellent English writing and communication skills • Ability to work efficiently under pressure • Ability to work in an unstable security environment moving• Willingness to work and live in often remote areas under basic conditions• Ability to work independently and creatively about the land and capital
V. Conditions:
Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, guesthouse and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.
How to apply:
Please send, in English, your cover letter, CV, and three references to stages@acted.orgRef: FLAT/IRA/SA
