NGO JOBS

Handicap International is looking for an administrative and logistic managerCOUNTRY : Libya CITY : Misrata (frequent travel to Sirte)Starting date : Mid November
Length of the assignment : 3 monthsClosing date for application : 9/11/12
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Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.For more details on the association: http://www.handicap-international.fr/en/s/index.html

JOB CONTEXT: HI’s Mine Action rapid response team redeployed to Benghazi on 6 April 2011. The purpose of the mission was to establish a base inside Eastern Libya and to initiate Risk Education activities. Operations are now based in Tripoli, Misrata and Sirte. As of today, there are 3 projects ongoing:•Mine Risk Education in Sirte and in Misrata, •Small Arms light weapons risk education in Tripoli •Explosive ordnance disposal in Sirte and Tripoli

JOB DESCRIPTION:Under the responsibility of the Head of Mission of the Mine Action programme, you will manage the day-today running of finance, administration and logistic while developing the national capacity. You will support the Support Service Department, notably the Administrative Coordinator and Logistics coordinator in capacity building the admin teams in Misrata and Sirte. Another one of your objective will be to ensure that administrative systems are understood and followed up by the staff.

You will be in charge of ensuring daily administrative management of the bases in Sirte and Misrata. This will include (but not only) the following: Administrative •Pursue the implementation of administrative operating procedures. •Ensuring all the necessary administrative contractual documents exist, are followed up on and consequently archived•Ensuring that the formalities required by government bodies are completed in time•Ensures the good usage of funds •Ensures the security of stored funds according to the Administrative Coordinator’s policyHR•Identify the Human Resources and Finance teams training needs in coordination with the Administrative Coordinator, •Ensure induction process is being followed•Ensure the smooth running of the appraisal process •Setup training plans on a medium or long-term basis•Participates in the recruitment process of the HR/Finance teams members;•Support his / her team members in developing Individual Action Plan validated by the Administrative Coordinator•Supervising and participating in recruitment processes for the field bases Finance•Validating financial documents related to the field bases and in accordance with Handicap International and donors procedures (financial reports, cash-flow forecasts…)•Authorising the commitment of running costs in accordance with the budget and financial framework of the field bases.•Supervising the production of accounting documents• …

You will be in charge of logistics for Sirte and Misrata office. You will make sure all logistics procedures are correctly implemented and followed and all logistics documents are correct and present

JOB ENVIRONMENT: Following the end of the insurgency that started in February 2011, the security situation in Libya remained calm but is very volatile. The setup of the new power structures, governmental structures and the handling of the events of the past conflict can potentially lead to a swift and substantial deterioration of the security situation. Living conditions in Libya are good, though movement can be restricted according to the security plan, The shops offer all required items. Libya is also a (currently moderate) Islamic state. Cultural sensitivity and religious respect are required.

CANDIDATE PROFILE:Mandatory: • Relevant degree in a field related to logistics/administration or equivalent experience.• At least one to two years field experience in Administration / Log in the humanitarian sector• Experience in Logistic, “hands on”• Good capacity to withstand pressure and manage stress

REQUIRED LANGUAGE SKILLS: Fluency in English is mandatory; knowledge of French is an asset.

EMPLOYMENT CONDITIONS: Salary: 2000 to 2350 Euros gross salary/month + 457 Euros net expatriation allowance + 50% of the medical cover taken in charge by HI + repatriation insuranceVolunteer: 750 to 850 Euros monthly indemnity + living allowance paid on the field + accommodation + 100% of the medical cover taken in charge by HI + repatriation insurance