NGO JOBS

Organization: Agency for Technical Cooperation and Development
Country: Turkey
Closing date: 02 Nov 2013

Department: Logistic

Position: Country Logistic Manager

Contract duration: 6 months

Location: Turkey

Starting Date ASAP

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based inParis, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.For more information, please visit our website at www.acted.org.

II. Country Profile

In response to the emergency situation in Syria, ACTED recruits in Turkey.

III. Position Profile

The Country Logistic Manager is responsible for logistical management, maintenance and state of equipment, and the management of goods and assets of ACTED in-country.He/She ensures that national legislation is adhered to, and that the country specific standards and rules are applied in the aim of protecting ACTED interests and ensuring efficient use of resources.He/She will be responsible for the logistical oversight of large construction projects, entailing national and international procurement and supply. 1. Logistical Management- Logistical management of Mission premises:Oversee the furnishings of premises (offices and guesthouses);Supervise maintenance and repairs of premises;- Provision and replenishing of office supplies:Identify needs in stationery and office supplies;Establish a follow-up procedure for the stationery store;Undertake purchases and storage of supplies; - Financial Management:Manage the expenses for the logistical department ;Provide documentary justification of expenses to the Country Finance Department;

1. Procurement, Stock Management and Suppliers
   • Database of Local Suppliers:Undertake a market study;Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;

• Follow up of Procurement Procedures, conforming to procurement guidelinesUndertake quotations or launch Calls for Tender;Purchase goods, draft contracts;Receive merchandise and oversee the customs procedures for imported goods;Check the condition and nature of goods received as required by the contracts;Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;
• Management of Stocks and Supplies:Identify warehouses for storages, ensure premises are furnished and made secure for use;Establish tools for stock management;Undertake periodic inventories;Manage stock movements and distributions of goods in the framework of project implementation;

1. Management of the Vehicle Pool and Transportation

   • Management of the Vehicle Pool:Organise the allocation and daily availability of vehicles;Establish tools for vehicles follow-up: log books, technical check-ups etc.Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;
   • Transportation management:Identify companies for the transportation of stock;Elaborate and follow a timetable of stock delivery for projects;Complete and file waybills ;Organise and oversee loading and unloading of goods;Ensure administrative and custom requirements are adhered to;

2. Management of Technical Equipments

   • Management of the IT Network:Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);Identify suppliers of Internet access and negotiate service contracts;Ensure back-ups of information and files are kept on the server;Ensure the maintenance and undertake a regular inventory of IT equipment;
   • Management of Communication equipment:Organise the installation of communication equipment: telephones, HF and VHF radios;Train staff in the use of such equipments;Ensure the maintenance and undertake a monthly inventory of communication equipment;Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;
   • Management of Power supplies equipment:Organise the installation of equipment: generators, solar panels etc;Train staff in the operation of such equipments;Ensure regular maintenance and undertake a monthly inventory of equipment;

3. Department Follow-up

   • Team leadership:Update the organigramme and ToRs of the logistics department according to the mission development;Oversee the team and undertake appraisals of directly supervised colleagues;Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;
   • Internal Procedures and Information Flows;Develop relevant management procedures within the team;Improve information flows within the department and with other departments and projects;

IV. Qualifications:

• At least 2-3 years of working experience in difficult environments; preferably in Africa, Asia, or the Middle East;• Extensive experience in logistics and/or security management and procedures; • Experience of international tendering and procurement• Experience of international customs clearance• Demonstrated communication and organizational skills; • Ability to train, mobilize, and manage both international and national staff• Flexibility and ability to multi-task under pressure; • Ability to work well in unstable and frequently changing security environments; • Willingness to work and live in often remote areas under basic conditions;• Proven ability to work creatively and independently both in the field and in the office; Advanced proficiency in written and spoken English

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply:

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.orgRef: CLM/TUR/SA

Organization: Médecins du Monde
Country: Turkey
Closing date: 30 Sep 2013

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 46 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.

Since 15th of March 2011, following the demonstrations in Dera’a and then in the major cities of Syria, the situation has been worsening. Protesters demand the resignation of President Bashar al-Assad, the overthrow of his government, and an end to nearly five decades of Ba’ath Party rule.The conflict between the Syrian army and opposition resulted in massive displacements of populations within the country and, into adjacent countries. International community tries to solve the problem, for the moment however, proposed solutions failed.

In February 2012, MdM decided to launch the exploratory mission in the Syria neighboring countries: Jordan, Lebanon and Turkey. Assessment of the humanitarian needs, MdM’s network as well as the local medical partners’ revival and the prepositioning for the intervention inside of Syria as soon as Syrian border will be open for humanitarian aid, were the goals of the mission.In Turkey we are supporting a post-operative and rehabilitation center ran by a local partner.In Syria we are implementing health centers in IDP camps

TASKS AND RESPONSIBILITIES:

Working directly under the responsibility of the General Coordinator, the Logistic coordinator is in charge of the overall logistic support provided to the projects (in Turkey and in Syria). S/he monitors the operational implementation of the project in compliance with the defined strategy. S/He responsible of the implementation of the internal logistic procedures. He supervises and follow-up the logistician officer of the base and the logistic assistant based in Syria.

S/He is in charge of collecting information, following-up of the security context and situation, and propose adapted behaviour.

More specifically, you:

1/Programme logistic coordination: • Define Mission objectives, strategies, budgets and ensure their monitoring and management • Define/adapt, implement the logistical activities required to achieve the general objectives, in collaboration with the General Coordinator • Set-up logistic department, defines and implements logistic process

2/ Support activities: • Perform the role of technical adviser and take final responsibility for all logistical tasks of the Mission: ? For Syrian project, according to the on-going implementation: Supply, rehab and hygiene for the PHC, watsan activites in the camp (not yet implemented by the flying team) • Guarantee the availability, implementation and management of all the technical and logistical resources required to carry out the operations of the Mission • Make all the technical choices for the various logistical areas (procurement, construction, security, etc.) and supervise their implementation • Supervise and regularly evaluate the progress and advancement of logistical activities

3/ Emergencies: • Ensure permanent capacity for the logistic assessment of emergency situations by supporting the flying team • Good network of contacts

4/ Supply chain management • Are in charge of the supply of the medical and logistic kit and medical running stock • For all supply for Syrian projects, upon the Syrian team requests, respecting the emergency of the needs • Take overall responsibility and supervision regarding to the implementation and the respect of supply procedures and policies, • Determine the adequate purchasing procedure regarding amount, donor guidelines, specific technical constraints, and specific HQ policies, • Organize and follow the purchasing procedure, • Validate when needed, orientate and follow-up all the purchases of the mission, • Prepare or supervise the written contracts when necessary • Manage the purchase follow-up tools and the capitalization

5/ Team management • Supervision and management of the logistic team • Propose and prepare organisation charts and job profiles for all logistic teams, • Ensure that the national logistics team is of an appropriate size and sufficiently competent to provide day-to-day (basic) logistical support for the Mission.

6/ Fleet management • Ensure overall management of the fleet • Supervise implementation and follow-up of existing fleet management procedures and policies, • Plan and supervise vehicle maintenance, • Supervise follow-up of vehicle documentation, supervise the monitoring of consumption

7/ Assets and infrastructures management • Ensure the management of Equipment Statement process, • Consolidate assets inventories and transmit them to GenCo and HQ, • Supervise the follow-up of the equipments status and documentation, the follow-up of preventive maintenances and repairs, the follow-up of stocks and infrastructures.

8/ Security • Are in charge of the security back-up for the team when they are inside Syria.

CONDITIONS OF EMPLOYMENT:

• Starting: 09/02/2013
• Duration: 3 to 6 mois months
• Contract : EMPLOYEE (French contract)

SKILLS AND EXPERIENCE NEEDED:

• You will be committed to MdM’s values as an organisation and be motivated by its non-statutory, Not-For-Profit model.
• Significant experience opening projects as logistic coordinator
• Experience in outbreak management and emergency response
• Experience in hard negotiations with local authorities, partners and staff in a tricky context
• Capacity to work in an volatile security context and able to apply strict security rules
• Capacity to create relationships with the communities
• Ability to manage a team and work in an international team
• Ability to have a global overview of a program (not only on medical plan)
• Ability to listen
• Ability to take quick decisions according to the context in coordination with the team
• Diplomatic
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organizational skills
• Good writing and communication skills
• Ability to manage priorities
• Team spirit
• Capacity to work and to live in tense conditions (climate, cultural context, promiscuity, isolation)

Languages: Fluent English (oral and written) mandatory French or Arabic an asset

How to apply:

To apply this position, please send a resume and a cover letter via this link: http://mdm.profilsearch.com/recrute/internet/fo_annonce_voir.php?id=885&...

To have a look at all our vacancies: http://www.medecinsdumonde.org/Agir-Donner/Postuler-a-MdM

« MdM reserves the right to close any vacancy before the advertised deadline. Thank you for your understanding. »

Organization: Médecins du Monde
Country: Turkey
Closing date: 30 Sep 2013

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 46 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.

Since 15th of March 2011, following the demonstrations in Dera’a and then in the major cities of Syria, the situation has been worsening. Protesters demand the resignation of President Bashar al-Assad, the overthrow of his government, and an end to nearly five decades of Ba’ath Party rule.The conflict between the Syrian army and opposition resulted in massive displacements of populations within the country and, into adjacent countries. International community tries to solve the problem, for the moment however, proposed solutions failed.

In February 2012, MdM decided to launch the exploratory mission in the Syria neighboring countries: Jordan, Lebanon and Turkey. Assessment of the humanitarian needs, MdM’s network as well as the local medical partners’ revival and the prepositioning for the intervention inside of Syria as soon as Syrian border will be open for humanitarian aid, were the goals of the mission.In Turkey we are supporting a post-operative and rehabilitation center ran by a local partner.In Syria we are implementing health centers in IDP camps

TASKS AND RESPONSIBILITIES:

Working directly under the responsibility of the General Coordinator, the Logistic coordinator is in charge of the overall logistic support provided to the projects (in Turkey and in Syria). S/he monitors the operational implementation of the project in compliance with the defined strategy. S/He responsible of the implementation of the internal logistic procedures. He supervises and follow-up the logistician officer of the base and the logistic assistant based in Syria.

S/He is in charge of collecting information, following-up of the security context and situation, and propose adapted behaviour.

More specifically, you:

1/Programme logistic coordination: • Define Mission objectives, strategies, budgets and ensure their monitoring and management • Define/adapt, implement the logistical activities required to achieve the general objectives, in collaboration with the General Coordinator • Set-up logistic department, defines and implements logistic process

2/ Support activities: • Perform the role of technical adviser and take final responsibility for all logistical tasks of the Mission: ? For Syrian project, according to the on-going implementation: Supply, rehab and hygiene for the PHC, watsan activites in the camp (not yet implemented by the flying team) • Guarantee the availability, implementation and management of all the technical and logistical resources required to carry out the operations of the Mission • Make all the technical choices for the various logistical areas (procurement, construction, security, etc.) and supervise their implementation • Supervise and regularly evaluate the progress and advancement of logistical activities

3/ Emergencies: • Ensure permanent capacity for the logistic assessment of emergency situations by supporting the flying team • Good network of contacts

4/ Supply chain management • Are in charge of the supply of the medical and logistic kit and medical running stock • For all supply for Syrian projects, upon the Syrian team requests, respecting the emergency of the needs • Take overall responsibility and supervision regarding to the implementation and the respect of supply procedures and policies, • Determine the adequate purchasing procedure regarding amount, donor guidelines, specific technical constraints, and specific HQ policies, • Organize and follow the purchasing procedure, • Validate when needed, orientate and follow-up all the purchases of the mission, • Prepare or supervise the written contracts when necessary • Manage the purchase follow-up tools and the capitalization

5/ Team management • Supervision and management of the logistic team • Propose and prepare organisation charts and job profiles for all logistic teams, • Ensure that the national logistics team is of an appropriate size and sufficiently competent to provide day-to-day (basic) logistical support for the Mission.

6/ Fleet management • Ensure overall management of the fleet • Supervise implementation and follow-up of existing fleet management procedures and policies, • Plan and supervise vehicle maintenance, • Supervise follow-up of vehicle documentation, supervise the monitoring of consumption

7/ Assets and infrastructures management • Ensure the management of Equipment Statement process, • Consolidate assets inventories and transmit them to GenCo and HQ, • Supervise the follow-up of the equipments status and documentation, the follow-up of preventive maintenances and repairs, the follow-up of stocks and infrastructures.

8/ Security • Are in charge of the security back-up for the team when they are inside Syria.

CONDITIONS OF EMPLOYMENT:

• Starting: 09/02/2013
• Duration: 3 to 6 mois months
• Contract : EMPLOYEE (French contract)

SKILLS AND EXPERIENCE NEEDED:

• You will be committed to MdM’s values as an organisation and be motivated by its non-statutory, Not-For-Profit model.
• Significant experience opening projects as logistic coordinator
• Experience in outbreak management and emergency response
• Experience in hard negotiations with local authorities, partners and staff in a tricky context
• Capacity to work in an volatile security context and able to apply strict security rules
• Capacity to create relationships with the communities
• Ability to manage a team and work in an international team
• Ability to have a global overview of a program (not only on medical plan)
• Ability to listen
• Ability to take quick decisions according to the context in coordination with the team
• Diplomatic
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organizational skills
• Good writing and communication skills
• Ability to manage priorities
• Team spirit
• Capacity to work and to live in tense conditions (climate, cultural context, promiscuity, isolation)

Languages: Fluent English (oral and written) mandatory French or Arabic an asset

How to apply:

To apply this position, please send a resume and a cover letter via this link: http://mdm.profilsearch.com/recrute/internet/fo_annonce_voir.php?id=885&...

To have a look at all our vacancies: http://www.medecinsdumonde.org/Agir-Donner/Postuler-a-MdM

« MdM reserves the right to close any vacancy before the advertised deadline. Thank you for your understanding. »