NGO JOBS

GRM International is seeking an Operations Manager for an anticipated USAID funded Indefinite Quantity Contract (IQC) with the Office of Transition Initiatives (OTI). The program will help local partners advance peace and democracy in priority countries in transition. The Operations Manager is responsible for all operations including but not limited to administration, logistics, procurement, budgeting, financial, and property. The Operations Manager will ensure that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the SOW.

Qualifications

• At least 7-10 years of experience working on donor-funded projects in a related role and with some demonstrated supervisory experience.
• Experience with grants or small grants under contract required.
• Prior work experience in security challenged environments.
• The candidate should be fluent in the Contractor‘s and USAID‘s policies and procedures in regards to financial management, financial reporting, procurement processes, systems, and grants management.
• Must be operations savvy.  Know how to design and implement an operations platform which must include financial management, financial reporting, procurement processes, systems, and grants management.
• Complete fluency in written and oral English is an essential qualification for the Operations Manager.

Responsibilities

• The Operations Manager is responsible for all operations including but not limited to administration, logistics, procurement, budgeting, financial, and property. The Operations Manager will ensure that program implementation is in accordance with USAID regulations and procedures and the specifications determined in the SOW.
• Monitoring grantee worthiness, ensuring that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes, reviewing financial management, and monitoring grant implementation. S/he will assure that the most reasonable, fair, expeditious, and appropriate procurement choices were made pursuant to the Contractor‘s procurement processes and SWIFT IV Activity Manual.
• Supervising the Contractor‘s day-to-day field presence in the areas of operations (including the project's facilities such as office space, equipment and project vehicles), administration, logistics, procurement, budgeting and financial accounting.
• Acting as the Chief of Party when s/he is absent from the program.
• Supervising the daily financial operations of the contract, which include cash flow management, time sheet recording, reporting to USAID/OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, and expenditures; S/he will also ensure continuous liquidity for the project.
• Handling all human resource issues; supervising the day-to-day implementation of all grants made under the program; and investigating and identifying new ways of achieving project efficiencies.