Senegal: Special Assistant to Regional Director, West and Central Africa Regional Office, ICS-10 (P-3) Dakar
Country: Senegal
Closing date: 06 Nov 2013
RE-ADVERTISEMENT
We are pleased to re-announce the following vacancy:
VACANCY NO.: Job ID 2348
CLOSING DATE: 6 November 2013 (5.00 p.m. New York time)
POST TITLE: Special Assistant to Regional Director
CATEGORY: ICS-10 (equivalent to P-3)
POST NUMBER: 66967
DUTY STATION: Dakar, Senegal
POST TYPE: Rotational
DURATION: One year (renewable) 1/
ORGANIZATIONAL UNIT: West and Central Africa Regional Office
BACKGROUND
The Special Assistant will provide operational support to the Director acting as a key interface with all units within and outside the Regional Office (RO).• Coordination of Director's participation in various fora• Backstopping of the Directorate• Knowledge management of the RO
ORGANIZATIONAL SETTING
The Special Assistant reports directly to the Regional Director (RD). S/he works with the RD by providing operational, planning, managerial, technical and coordination support to all aspects of the work of the Regional Office and outside the Region.
DUTIES AND RESPONSIBILITIES:
Co-ordinates the Director's participation in various fora (UN, RDT [Regional Directors Team], RECs [Regional Economic Communities], HQ, etc.) • Prepares background papers/briefing documents for the Director; • Conducts research on organizational thematic areas and other topical issues for the Director and management; • Follows up on decisions related to Executive Committee, Executive Board, Partnership UNFPA-ECOWAS, ECCAS (Economic Community of Central African States), UEMOA (Union Economique et Monétaire Ouest Africaine), CILSS (Comité permanent Inter-Etats de Lutte conre la Sécheresse au Sahel), World Bank, African Development Bank, other key initiatives; and field queries related to these issues.
Backstops the Directorate• Analyzes and appraises incoming documents; • Drafts statements, talking points and correspondence for the Director ensuring quality and relevance to subject and themes; • Liaises between the Regional Office-WCA and other offices of UNFPA, the UN system and partners to obtain relevant information and provides feedback and advice to the Director; • Coordinates preparation of the RO's inputs to the annual and other reports;• Provides support to the overall office management and attends meetings and monitors the implementation of tasks assigned by the Director.
Knowledge Management of the RO• Assists the Director and colleagues in coordinating the sharing of relevant information within the Regional Office; • Monitors and follows up all of the Regional Office's activities, as necessary;• Ensures that corporate documents, reports are well filed and easily accessible to the Regional Director.
Quality Assurance and Confidentiality• Reviews documents requiring endorsement by and signature of the Regional Director;• Ensures that outgoing mails are reviewed for endorsement and signature;• Ensures highest confidentiality of sensitive information and documents.
Undertakes any other tasks assigned by the Director.
REQUIRED COMPETENCIES
i) Values: Integrity, commitment, embracing diversity, embracing change
ii) Core Competencies: Achieving results, accountability, developing professional expertise, analytical thinking, working in teams, communicating for impact
iii) Required Skillset:
• Planning, organizing and multitasking• Providing conceptual innovation to support programme effectiveness• Generating, managing and promoting the use of knowledge and information• Facilitating quality programming results• Strong analytical capacity and professional experience in policy advice
QUALIFICATIONS:
• Advanced University degree (preferably an MBA) with specialization in management or a related subject in international development • 5 years of increasingly responsible professional experience in developmental work• Good network within the academic and development community• Familiarity with UN development programmes and working methods, particularly with UNFPA's agenda, policies and programming procedures, highly desirable.• Field experience is a strong asset• Strong writing and communication skills• Good knowledge of UN reform and UNDG ExCom agencies• Fluency in English and French
UNFPA provides a work environment that reflects the values of gender quality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.
We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive salary plus housing allowance, home leave, health insurance and other benefits.
1/ No expectancy of renewal in accordance with UN Staff Regulation 4.5
How to apply:
UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy.
Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at https://erecruit.partneragencies.org/erecruit.html
Please print out the Guide for your reference during the registration and application process.Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.
In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.
