NGO JOBS

VACANCY NO.: UNFPA Job ID 2141

POST TYPE: Rotational

DURATION: One year (renewable) *

ORGANIZATIONAL UNIT: Arab States Regional Office

Organizational Setting:

The Regional Programme Specialist post is located in the Arab States Regional Office, Cairo, Egypt. The incumbent reports directly to the Deputy Regional Director (DRD) who provides overall direction and guidance in terms of the regional programme, partnership development and technical assistance modalities. Under the guidance and leadership of the DRD, the incumbent will coordinate and support day-to-day requirements of the Regional Programme, and work closely with the M&E adviser and other advisers and specialists in overseeing various components of the regional programme. He/she will also ensure that this support and guidance is provided to countries in an integrated, coordinated and timely manner.

Major Activities/Expected Results:

A. Programme Development and Implementation – Ensure the provision of integrated programme and technical support to Country Offices and Regional Programme:

• Assist the Regional Office in backstopping assigned countries and components of the regional programme by providing assistance and support in operations and programme to the country offices; monitor and follow up on all activities within the area of geographical/thematic responsibility in close consultation with programme Specialist/Adviser. Finalize queries, questionnaires and summarize reports related to the country offices in the area of geographical responsibility; • Prepare background papers/briefing documents for regional office management; conduct research on organizational thematic areas, areas of technical expertise, and other topical issues for the management of the regional office and programme; • Analyze and appraise incoming documents, draft statements, talking points, correspondence, and briefing notes on the programme and operational issues related to assigned operations; review documents to ensure quality and relevance to subject and themes; coordinate preparation of inputs to the annual and other reports; • Provide support to the overall office management, attend meetings and monitor the implementation of tasks delegated to the assigned country office; • Liaise between his/her Regional Desk Adviser and other offices of UNFPA and UN sister agencies to obtain relevant information and provides feedback and advice to the regional office management;• Monitor the effective and efficient use of core and non-core resources available to the region; assess and anticipate needs, and bottle-necks, provides analysis of expenditures / implementation rate to management; needs assessments and recommend necessary actions in light of evolving needs, gaps, funding shortfalls, and possible areas of duplication; advises on resource distribution targets;• Assist in preparation of regional events related to the area of geographical and thematic responsibility;• Track country office and other partner inputs and workplans in accordance with agreements made in the context of regional programme and country support; participate in field missions, when required; • Provide clarifications to the country offices or implementing agencies in regional programme on application of operational guidelines; and • Draft proposals and project reporting documents, contribute to the review of these, collate and provide feedback in accordance with recommendations.

B. Knowledge Management

• Support assigned Country Offices in the identification and documentation of lessons learned/best practices; and• Share knowledge and information and liaises with country offices to assist in development of programme interventions in all subject thematic areas.

Other relevant duties as assigned by the supervisor.

Core Competencies:

• Commitment to UNFPA's Values and Guiding Principles; • Developing People/Fostering Innovation and Empowerment/Performance Management; • Team Work/Communication/Self-Management • Strategic Thinking/Results Orientation and Commitment to Excellence/Decision Making; • Knowledge Sharing and Continuous Learning

Functional Competencies:

• Advocacy / advancing a policy oriented agenda • Results based programme development and management • Leveraging the resources of national governments and partners / building strategic alliances and partnerships • Innovation and marketing of new approaches • Resource mobilization • Job knowledge / technical expertise

Job Requirements:

• Advanced university degree or equivalent in public health, medicine, sociology, demography, gender, economics, international relations, international development, public administration, management or other related field.• 5 years of increasingly responsible professional experience in developmental work • Substantive knowledge and practical experience in population, sexual and reproductive health, and gender programming• Field experience is a strong asset. • Strong communications and writing skills in English; working knowledge of Arabic and/or French is desirable.

UNFPA provides a work environment that reflects the values of gender quality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

We offer an attractive remuneration package commensurate with the level of the position. The package includes a competitive salary plus housing allowance, home leave, health insurance and other benefits.

Date of issue: 11 October 2012

United Nations Department: Office for the Coordination of Humanitarian Affairs (UNOCHA)

Post title and Level: Humanitarian Affairs Officer (P-3)

Duty station: Geneva, Switzerland

Duration: Six months

Entry on Duty: 15 January 2012

Vacancy Notice number: OCHA/G/65/2012

Deadline for applications: 25 October 2012

Special Mention: The initial duration of the appointment is limited to the above indicated period.Appointment against this post is limited to temporary replacement of incumbent.

United Nations Core Values: INTEGRITY / PROFESSIONALISM / RESPECT FOR DIVERSITY

BACKGROUND: The Partnerships and Resource Mobilization Branch (PRMB) was established in Geneva to ensure a greater focus and coherence in OCHA’s existing and future partnership initiatives. The Branch is the custodian of OCHA’s corporate partnership strategies with Member States, intergovernmental, regional organizations, and the private sector. The Branch will also engage with the partnerships/external relations entities of other IASC members to ensure complementarity of approaches and will provide strategic advice to the newly created Programme Support Branch (PSB) on fundraising for the humanitarian system.

ORGANIZATIONAL SETTING AND REPORTING RELATIONSHIPS: This Humanitarian Affairs Officer (P-3) position is located within the Office of the Chief of the Partnerships and Resource Mobilisation Branch (PRMB) of the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) based in Geneva, Switzerland. Within the limits of delegated authority, under the direct supervision of the Chief of the Branch, the incumbent will be responsible for the following duties:

DUTIES AND RESPONSIBILITIES: Provide substantive support and advice to the Chief of Branch in the day-to-day management of the PRMB; support the development and facilitation of PRMB workshops, meetings and/or retreats with an aim to ensure PRMB’s internal and external work is effectively meeting the needs of its internal and external clients; ensure smooth correspondence flow in and out of the Chief’s Office and ensure timeliness and quality control of documents submitted for the Chief’s approval/review; represent PRMB on OCHA-wide initiatives such as taskforces, inter-branch meetings, Management Task Teams and regularly liaise with the offices of other OCHA Senior Management Team (SMT) members; prepare or contribute to the preparation of various written reports, documents and communications, for example, draft section of studies, background papers, policy guidelines, briefings, case studies, presentations, correspondence, etc.; assist with the preparation of PRMB strategies, work plans and cost plans;support the work of the different Sections and Liaison Offices within the Branch and contribute to their work in the field of partnerships and external relations; participate in the review of OCHA’s partnership work and external relations efforts, including setting up and participating in bilateral consultations with selected donors, UN and non-UN partners, along with the necessary follow-up to the conclusions of such meetings; undertake liaison on behalf of the Chief with relevant staff of relevant Secretariat Departments, UN Agencies, Programmes and Funds, non-governmental organizations and other interlocutors as required; serve as the PRMB focal point for information management issues;undertake consultations with OCHA sections and field to develop strategies and products aimed to raise awareness of resources and support needs for humanitarian operations through existing partnerships, forums, annual and ad-hoc key events; perform other tasks as necessary.

Competencies PROFESSIONALISM: Knowledge of humanitarian issues in general and OCHA’s mandate in particular is a requirement; ability to undertake research and conduct analysis with minimal supervision and to convey ideas, both orally and in writing, in a logical and convincing fashion; ability to work under pressure and in a culturally diverse environment; flexibility, initiative, dependability are important qualities; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments - adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary - uses time efficiently. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Qualifications & ExperienceEDUCATION: Advanced university degree (i.e. Master's degree or equivalent) in international relations, political science, social science, law or related area is required; a first-level university degree (i.e. Bachelor’s degree or equivalent) in one of the above mentioned academic disciplines in combination with qualifying relevant professional experience may be accepted in lieu of advanced university degree.

WORKING EXPERIENCE: A minimum five (5) years of progressively responsible professional experience preferably in humanitarian affairs, information management, business administration or related field, two (2) of which should be within the UN system; previous experience working with donors and/or the public and private sector is desirable; field experience in a natural disaster and/or complex emergency is an advantage.

LANGUAGE: For this position fluency in English (both oral and written) is required; knowledge of another official UN language, French in particular, is an advantage.