United States of America: Grants Manager
Country: United States of America
Closing date: 15 Feb 2014
POSITION SUMMARY:
Reporting to the Senior Grants Manager, Strategies and Partnerships, the Grants Manager supports the effective/efficient administrative of a portfolio of domestic and international research awards from a range of donors, including NIH, USAID, CDC and private foundations, throughout the entire award life-cycle, from pre-award to closeout-out, focusing on regulatory compliance, assessment and mitigation of business risk, and enforcement of policies and procedures. Provides analytical, financial and administrative assistance, including advising and collaborating with Principal Investigators (PIs), faculty, finance, field staff, and Columbia University Sponsored Projects/Research Administration regarding proposal and award requirements, flagging and meeting critical requirements and deadlines, and coordinating submissions of required financial and progress reports to funders.
This position is grant funded.
MAJOR RESPONSIBILITIES:
Liaises with finance staff to prepare financial reports and issue vendor payments, and liaise with Sub-Award Managers and/or CU-SPA on the execution of sub-agreements.
Manages the preparation of all donor required award actions (reporting, prior approvals, and continuing applications).
Convenes with PIs and other ICAP staff to support the development of post-award implementation plans and projected annual budgets for all domestic and international research awards and contracts.
Convenes with ICAP, MSPH and CUMC staff to assess the progress of implementation plans, identifying challenges and obstacles, and correcting them.
Monitors ongoing business risk including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors. Regularly reviews NOAs to verify accuracy of award and obligated amounts against prime award records, such as extensions and modifications.
Serves as a resource to ICAP staff in interpreting donor rules and regulations during the proposal stage and the point of contact for contractual discussions and negotiations with donors through CU-Sponsored Project Administration.
Coordinates the preparation and production of ICAP proposals/submissions ensuring they contain all required information and data, and comply with donor requirements and CU policies.
Supports the development and monitoring of policies, procedures and templates for proposal development. Assists the development of templates for narrative elements, budgets, and budget justifications that meet the requirements of funding agencies and CU.
Serves as point of contact on grant matters, subcontracts and other agreements for the development of assigned award applications.
Assists in the review of proposal budgets. Coordinates review and negotiation of awards, including scope of work, reporting requirements and special terms and conditions.
For assigned award application, manages all communication with funder directly/indirectly through CU-SPA throughout the pre-award phase.
Maintains personal work management system for tracking tasks and follows-up on actions to ensure timely completion of deadline driven tasks and outcomes.
Works in a team environment supporting a myriad of pre-award activities and projects.
Upon award, prepares and distributes new award notices to PI summarizing the all terms and conditions of the award. Conducts new award briefing with ICAP management, finance, field staff, PI and or other stakeholders, and assigns cost center numbers.
Maintains complete prime award documents (electronic), including submission and transmittal of grant deliverables.
Responds to questions/ inquiries from funders, partners and stakeholders.
Resolves contractual issues/disputes arising from prime award, sub-grants and sub-awards.
Coordinates the continuation application process, award reporting requirements (quarterly and/or annual technical reports) and required prior approval actions in collaboration with internal ICAP units.
Assists with monitoring ongoing business risk including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors. Reviews Notice of Awards (NOAs) to verify accuracy of award and obligated amounts against prime award records.
Supports the monitoring of operational activities of the domestic research portfolio.
In the absence of the Senior Grants Manager, initiates/participates in Country Profile Reviews to assess overall performance with terms and conditions of awards as measured through review process.
Assists in the development and delivery of on-site and off-site training of ICAP staff in NY and field offices; serves as facilitator/presenter at learning sessions on specialized topics, participates/moderates discussions within the grant/contract community of practice.
Coordinates assigned award close-out, including planning, executing and providing technical assistance to headquarters and country offices.
Develops/maintains up-to-date knowledge of federal grants and contracts rules/regulations with an emphasis on proposal guidelines and systems, policies and procedures.
Performs other duties as assigned.
EDUCATION:
- Bachelor’s Degree or equivalent in education and/or directly related experience
EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS:
Advanced degree in business, international relations, public health, or project management
Minimum three (3) years of work experience in the international development field.
Written and spoken language skills in French or Portuguese
Strong knowledge of the competitive market within ICAP’s technical areas
How to apply:
APPLICATION INSTRUCTIONS:
To apply for this position, please cut and paste the quick link found below to your browser:
http://jobs.columbia.edu/applicants/Central?quickFind=139353
