Australia: Exhibition and Networking Zones Supervisor (AIDS 2014)
Country: Australia
Closing date: 06 Feb 2014
The Exhibition and Networking Zones Supervisor for the Global Village and Youth Programme is a full-time position that will commence in late march until August 2014.
Accessible to both registered conference participants and the general public, free of charge, the Global Village and Youth Programme offers a unique platform for diverse activities that bridge all areas of science, leadership and community. The programme promotes networking among key stakeholders provides space for dynamic interactive sessions, community dialogue, and cultural activities such as installations, art exhibitions, film screenings and performances from around the world.
The Global Village and Youth Programme supports the leadership, active participation and visibility of young people throughout all levels of the conference, including the planning and development of youth related activities, such as the Youth Pavilion.
Based in Melbourne, Australia, and reporting to the Global Village and Youth Programme Coordinator, the Exhibition and Networking Zones Supervisor will coordinate all NGO and marketplace booths, and designated networking zones held over a six (6) day programme within the Global Village and Youth area at AIDS 2014.
The Exhibition and Networking Zones Supervisor will be expected to carry out the following responsibilities:
KEY RESPONSIBILITIES:
- Be the point person for Global Village and Youth Programme exhibition booths (NGO and marketplace), and designated networking zones;
- Respond to inquiries from activity organizers or participants involved in exhibition space and networking zones located in the Global Village and Youth Programme at AIDS 2014;
- Lead the development of programme activity work plans and budgets, the session planner, progress reports, minutes from meetings, printed material and web content relevant to exhibition or networking zone activities, as required;
- Administration of logistics procurement for the exhibition, including assisting with shipping of materials;
- Plan and coordinate the implementation of Global Village and Youth Programme exhibition space and networking zones, including the provision of logistical support, scheduling, set-up, and resource mobilization for volunteers, conference materials and equipment;
- Assist in preparing a final post-conference report for the Programme Activities team at AIDS 2014;
- Oversee events related documentation as required, including: drafting of invitations, contracts, contact listings/directories, build-up and dismantle plans, and schedules;
- Perform other duties as determined by the Global Village and Youth Programme Coordinator.
The following selection criteria are essential for the Exhibition and Networking Zones Supervisor position:
ESSENTIAL SELECTION CRITERIA
- Experience in a non-profit, preferably community-based organization;
- Excellent organizational, coordination and problem solving skills;
- Demonstrated skills and experience in contributing to the planning, organization and coordination of a significant community event, preferably at an international level;
- Strong communication skills, including the ability to interpersonally liaise across a diverse range of stakeholders, cross-culturally, with community, government, donors, academic and private sector. Communication skills required are extended to writing and presenting in English;
- Ability to handle multiple tasks and meet deadlines under pressure in a fast-paced, complex, multi-stakeholder environment;
- Competency in Microsoft Office Suite applications (Word, Excel, Power Point, Outlook), and a willingness to learn and use tailor designed applications for events logistics procurement administration;
- Able to work a flexible schedule including some evenings and weekends, increasingly during the lead up and conference period;
- Experience working with and supporting volunteers and committees;
- Applicants should demonstrate an interest in the conference. More information can be found at www.aids2014.org; and,
- Only candidates from Australia or currently holding a valid Australian work permit will be considered.
PREFERRED BUT NOT ESSENTIAL SELECTION CRITERIA:
- Experience or understanding of International AIDS Conferences or the HIV sector is an advantage, but not essential;
- A working understanding of the principles central to community development is highly desirable; and,
- Ability to speak one of the United Nations recognised international languages.
How to apply:
All applications are to be written in English, including a cover letter which addresses the key selection criteria outlined in this job description (maximum 3 pages), and a current curriculum vitae (CV) (maximum 2 pages). Please send your application to recruitment@iasociety.org, by Thursday 6 February 2014. Only short listed candidates will be contacted for an interview.
AIDS 2014 and the IAS is an equal opportunity employer. AIDS 2014 and the IAS are committed to recruiting and sustaining a skilled, effective, and diverse secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV, women, and members of minority groups are strongly encouraged to apply.
