Indonesia: SSQ - Information Management and Reporting Manager

Organization: Cardno Emerging Markets
Country: Indonesia
Closing date: 04 Oct 2013

Job Summary

Job SummaryAustralia’s Education Partnership with Indonesia (the Education Partnership, or EP) is currently the largest intervention funded by the Australian Government anywhere in the world. Through the Education Partnership Australia supports the Indonesian Government’s long-term strategy to strengthen and consolidate its national education system, with a particular focus on the current Indonesian five-year plan (2010 – 2014) and support for the initial stages of the subsequent five-year plan (2015 – 2019). The Education Partnership builds on the successes of previous Australian Government supports to the Indonesian education sector by strengthening government systems. Under the Education Partnership, there are three managing contractors and the largest, School Systems and Quality (SSQ) contract, is managed by Cardno. SSQ covers three components, each relating to a different aspect of the Education Partnership.

Each of the SSQ-supported components is national in scope, supporting existing government structures. Component 1 focuses on strengthening systems for infrastructure development within the education sector — specifically, supporting MoEC to assure construction quality of new junior secondary schools.

We are currently looking for a qualified personnel to fill the postion of: Information Management and Reporting Manager.

Reporting to C1 Manager and working closely with the IMR Advisor, Senior Infrastructure Manager, the Program Technical Unit, the Construction Monitoring Unit, and relevant staff from the Ministry of Education and Culture (MoEC), the IMR Manager will be responsible for overseeing all information management and reporting functions within C1, including the day-to-day management of the IMR Unit.

The IMR Unit has been established in C1 to perform the following main functions: Information Storage, Management and Analysis, Internal and External regular and ad-hoc Reporting, Critical Issue and Fraud reporting, andSupport to Complaint Handling system (CHS).

As the core functions of the IMR Unit continue to be established, the IMR Manager will work closely with C1 Manager and IMR Advisor to ensure that all IMR systems and processes are running effectively, and to refine such systems and processes as necessary.

To the extent possible, the IMR Manager will involve and coordinate closely with MoEC on all IMR-related aspects of C1, but especially those related to MoEC needs or systems intended to be used by MoEC. He/she will promote the active ownership of MoEC of the planned Information Management & Reporting systems.?

Key Responsibilities

Job Key ResponsibilitiesThe IMR Manager will be responsible for the following areas:

1.Actively managing the Information Management & Reporting Unit staff, including:· Ensuring that staff are working in line with agreed-upon priorities and ToRs· Developing or refining basic SOP’s for all key IMR functions as necessary· Act as resource person and provide training to C1 staff on information management and reporting formats if needed2.Ensuring that C1 information systems capture, store, and enable access to all key aspects of school construction, including by providing oversight for:· The design of applications/forms/tools for data collection related to all aspects of school construction· The receipt, processing, and storage of all data· The availability of all documents/information comprising a comprehensive “school profile” for each school· How various users interact with and update stored data through various applications or user interfaces· Training for other SSQ staff on how to use IMR tools or information systems 3.Ensuring that regular and ad-hoc reporting meets the informational needs of SSQ, MoEC, and AusAID, including by: · Coordinate and oversee the development of reporting templates for regular reporting of all aspects of school construction· Providing quality control for all IMR Unit reporting outputs, including regular analytical and narrative reports, ad hoc reports, fraud indication reports and maps· Coordinate the production of Component 1 reports for AusAID, including weekly reports, mid-year performance reviews (MYPRs), and annual reports4.Based on needs identified through data collection and analysis, coordinate the production of visual materials (booklets, posters, videos, etc) designed to improve the quality of school construction and/or monitoring processes.5.Ensuring that the IMR Unit effectively supports the MoEC’s Complaint Handling System (CHS) required under the grant agreement with AusAID· Manage SSQ staff assigned to support MoEC’s implementation of a CHS · Oversee the collection and management of all CHS data which has been designated as the responsibility of SSQ,· Coordinate and oversee the production of CHS reports as requested by MoEC and/or AusAID · Oversee and quality assure Fraud Indication reports produced by SSQ C1 team in the field6.Under the direction of the C1 Manager, liaising with all relevant stakeholders regarding information systems and informational needs7.Supporting and Collaborating with MoEC to promote ownership and use of key IMR systems, including by:· Involving and coordinating with MoEC on key aspects of IMR systems development· As relevant, provide recommendations to MoEC on their internal systems for data storage and management, especially those directly related to Component 1 (site selection proposals, school construction drawings, reports from construction management companies, etc)· As relevant, providing or facilitating capacity building for MoEC database staff· Ensure that, to the greatest extent possible, the tools and systems developed by Component 1 can be used and maintained by MoEC or local government education offices after the completion of the EP8.Others as requested and agreed with the C1 Manager

Other Requirements

Job Other Requirements?The following are required for the position of IMR Manager: 1.University qualification (Bachelors or equivalent) in information management, computer science, statistics, or other relevant discipline. 2.At least 5 years relevant experience 3.Very good understanding of database and management information systems and processes. 4.Very good understanding of and experience with donor and institutional reporting requirements. 5.Excellent interpersonal skills with an ability to build effective working relationships internally and externally
6.Experience and ability to manage and supervise a team including specialist staff. 7.Strong analytical skills and ability to identify high-priority information.
8.Highly proficient written and spoken English

The following are highly desirable for the position of IMR Manager:1.Postgraduate degree (Masters or equivalent) in information management, computer science, statistics, or other relevant discipline.2.Prior working experience in Indonesia, especially with the Indonesian government3.Background in or knowledge of construction / engineering / architecture4.Proficient written and spoken Bahasa Indonesia

Duration of Contract:The duration of contract for this position is for 12 months with possible extension subject to approval by the Client.

Cardno Emerging Markets is an equal opportunity employer and is committed to child protection in all fields. Only shortlisted candidates will be contacted.

Australian Aid - managed by Cardno Emerging Markets on behalf of AusAID


How to apply:

How to apply: To apply for this position, please send your current CV and application letter to: 1. click on the apply this job link at the bottom page of our career website: http://www.cardno.com/en-au/Careers/Pages/SSQ---Information-Management-a... ; or2. send through email to recruitment.emergingmarkets@cardno.com

Applications this position close at 9pm Jakarta time on 4 October 2013.

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