Germany: Project Officer in Event Management
Country: Germany
Closing date: 11 Oct 2013
The International Civil Society Centre is currently seeking a Project Officer in Event Management.
The Centre:
Over the past five years the International Civil Society Centre has established itself as an action platform for the world’s leading international civil society organisations (ICSOs). Our aim is to improve the efficiency and effectiveness of ICSOs by bringing together the most important actors, facilitating communication and enabling cooperation. Our main events have become fixed dates in the calendars of key leaders in the civil society sector and we provide services for collective ICSO projects. A large number of the CEOs from leading ICSOs are regular participants in the Centre’s programmes and play a key role in defining and forming the activities. For more information, please visit: www.icscentre.org.
The Centre is currently looking for a “Project Officer” in the Event Management Team.
Key Tasks:
The Project Officer will support the Project Manager with the preparation, implementation and follow up of international conferences and workshops. Main tasks will include the following:
• Take the lead in the logistical organisation and implementation of Centre events
• Develop and manage project plans and budgets
• Communication, cooperation and negotiation with service providers
• Coordinating in- and outgoing correspondence in German and English with event participants (invitation, registration and follow-up process)
• Research and support invitation process of possible conference speakers
• Oversight of the database and event webpages
• Cooperation with the Finance/Administration Officer on financial and administrative issues
• Coordinate internet research on specific organisations, networks, conferences etc.
• Line managing the Project Assistant (trainee) in the Event Management Team
• Other tasks as assigned by the Project Manager
The Project Officer will report to the Project Manager.
Requirements:
• University degree in a relevant field
• At least one year project or event management experience
• Experience in delegating tasks and active interest in supporting the development of a trainee
• Strong interest to work in management and administration
• Strong sense of ownership for assigned areas of responsibility
• Ability to take initiative, identify gaps and propose solutions
• Excellent organisational and coordination skills, ability to work under pressure and meet tight deadlines
• Diligent, reliable and focused way of operating with close attention to detail
• Strong communication skills, fluent in English and German
• Ability to cope with high workload and to meet tight deadlines
• Ability to work as part of a team as well as on own initiative
• Writing and editing skills
• MS Office skills (Word, Excel, PowerPoint, Outlook)
• Experience in website administration (HTML, CMS) and design programmes is an asset
We offer:
• A permanent contract after a 6 months’ probation period
• The possibility to contribute to the development of a young and ambitious organisation which supports the world’s top ICSOs
• A team-oriented and international work environment
• Highly motivated, enthusiastic colleagues striving for excellence
Working hours: 40 hours/week
Holidays: 26 days p.a.
Salary: 2.000 € per month before tax
Location: Berlin, Germany
Starting date: 06 January 2014
How to apply:
Your application should
• consist of a CV and cover letter expressing your motivation;
• be in English;
• and be sent by email to recruitment1@icscentre.org by 11 October 2013
Interviews will take place between 22 and 25 October 2013 in Berlin.
We are looking forward to receiving your application!
