NGO JOBS

Role and Responsibilities
The Logistics Officer supports many of the logistics activities of the programme. On a day-to-day basis the Logistics Officer carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.

Project Overview
Medair responded to the devastation of the 2010 earthquake in Haiti and was involved in initial emergency transitional shelter construction in the area of Jacmel in the South East of Haiti. Following on from this, a WASH and Shelter response was then launched in the remote mountainous area of Côtes-de-Fer (CFE). Medair’s projects currently involve transforming transitional shelters to permanent housing in Jacmel, alongside continued WASH and shelter responses to the needs of the CFE area.

Medair
Medair brings life-saving relief and rehabilitation in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff is inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.

Workplace
Full time, preferably 1 year, funding dependant

Starting Date
As soon as possible

Initial Contract Details
Jacmel Base

Key Activity Areas
Logistics
• Carry out the day-to-day logistical functions of the Jacmel programme including, but not limited to supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. satellite and mobile phones, HF and VHF radios, laptops, printers, scanners, etc.), maintenance and asset tracking.
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition.
• Focal point for ICT for the Haiti programme: ICT is part of the Logistics Officer’s role, it generally requires less than 20% time.

Administration
• Ensure a clear and transparent paper trail is in place for all logistical transactions.
• Contribute, as required, to the accurate and timely reporting of activities.

Communication
• Maintain a transparent, honest and supportive communication structure with colleagues.
• Provide training, advice, mentoring and coaching as required to all relevant staff on ICT or logistical procedures, internal controls and the logistical requirements of donors.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs and stakeholders.

Staff Management
• Line manage Nationally Recruited Staff (NRS) with an emphasis on developing individual and team capacity to handle a variety of logistical tasks.
• Regularly work with casual labour (including hiring, co-ordinating workload and payment).
• To recruit and maintain logistics’ base staff as needed (drivers, guards, logistics officers and assistants and house-keeping staff).

Quality Management
• Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences.

Security Management
• Ensure appropriate measures are in place to protect Medair staff and property within the Logistics department.

Qualifications
• Professional / vocational / technical qualification in a relevant field

Languages
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written)
• Ability to speak, or willingness to learn, local language (Creole) desirable

Experience / Competencies
• Work experience in logistics, preferably in an NGO setting
• Knowledge of network and server management
• As well as knowledge of software installation
• Knowledge of basic networking, wireless connectivity and routing desirable
• Technical understanding of mechanical and communication equipment desirable
• Team-player with good inter-personal skills
• Able to make decisions within a consultative and supportive framework
• attention to detail, commitment to best practice, problem solving ability
• Willingness to be stretched professionally, personally, and spiritually desirable
• Enjoys a challenge and works hard to achieve objectives
• Creative, open-minded, flexible, self-learner
• Enthusiastic, compassionate, self-motivated, energetic and autonomous desirable

Medair standard working requirements for the field
• Experienced professionals in a relevant field
• Committed Christians
• Commitment to Medair values (faith, hope, accountability, integrity, dignity, compassion)• Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts• Overseas intercultural experience• Strong working knowledge of English (spoken and written)• Working knowledge of French (spoken and written) for French-speaking roles• Single or married (with no children under 18). If married, your spouse must also apply.• Competent with Office Word, Excel, PowerPoint, and Outlook• Successful completion of Medair Relief & Rehabilitation Orientation Course (ROC)• Able to live and work with a multicultural team under difficult conditions• Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Working Conditions• The Logistics Officer is based in Jacmel.• Jacmel often experiences Hurricane seasons and precautions will need to be taken.