NGO JOBS

Organization: Relief International
Country: Turkey
Closing date: 30 Apr 2014

Title: Finance, HR & Admin Officer (National Position)

Reporting to: Country Finance Manager - Turkey

Start date: ASAP

Duration: 12 months (contingent on funding)

Location: Gaziantep, Turkey (some domestic travel is required)

About RI: Relief International (RI) is a leading global change organization and home to teams of humanitarian professionals committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with beneficiaries and communities on the front-lines, RI innovatively bridges the gap between immediate relief and long-term community development.

Job Summary:The Finance, HR & Admin Officer contributes to running the day to day financial, HR and administrative operations of Relief International (RI)’s programmes in Turkey. Responsibilities will include day to day cash management, voucher preparation, financial data entry, maintenance of HR employee files and other administrative duties, as well as providing assistance to the Country Finance Manager and the RI Turkey team. The Finance, HR & Admin Officer will assist the CFM to prepare monthly, quarterly and other required financial reports for Relief International. For the right candidate, there is the scope for development and progression to greater responsibilities within the organisation.

Job Description:

Preparation of vouchers on a daily basis, coding and entering into QuickBooksResponsibility for administration of bank and cash: maintenance of cash book, custodian of petty cash, preparation of monthly bank reconciliations for review by CFMMaintain payment vouchers and receipts in an organised filing system to allow a full audit trailAssist Country Finance Manager in preparation of cash forecast for field office expensesMonitor spending on each budget line item and assist the CFM to prepare the monthly BvA and update the spending planAssist Country Finance Manager to prepare the monthly financial reports, donor reports and any other reports as requiredAssist in reviewing expenditure of partner organisations on a monthly basis and work closely with partner organisation finance teams to share knowledge and build capacityMaintain and update personnel files of local staff in compliance with Relief International’s policiesEnsure Relief International Turkey is adherent to all applicable local Turkish labour laws and proactively monitor any changes to the rules and regulation to ensure continual complianceAs this is an Emergency Response programme, at times there will be the requirement to work additional hours and perform other tasks not detailed in this job descriptionAny other tasks as assigned by supervisorRequired Qualifications and Competencies:

Understanding of full-cycle accounting, including cash management, vouchering, and other accounting proceduresExperience using accounting software package and very good MS Excel skills. Knowledge of QuickBooks will be an advantageExperience of working with multiple stakeholders such as government, businesses and civil society actorsGood familiarity with Turkish Labour Laws and other local rules & regulationsProficient in planning, budgeting and financial managementGood interpersonal & communication skills in English. Knowledge of Turkish and/or Arabic will be an advantageAbility to work in a dynamic environment and to multi-task to meet deadlinesExcellent team player and ability to show initiativeEducated to Bachelor’s level in related field such as Accounting, Finance, Business Administration or similar. Previous experience in an international NGO or other organisation is a plusTo apply:Please submit the following:- Up to date CV- Covering letter demonstrating how you meet the required competencies and why you will be suitable for the role- Salary history for your 3 most recent positions- Three (3) supervisory references (one of which should be your current or most recent employer)Please send all of the above to ri.recruitment.turkey@gmail.com, and include “Finance Officer – Gaziantep” in the subject of the email.

How to apply:

To apply:Please submit the following:- Up to date CV- Covering letter demonstrating how you meet the required competencies and why you will be suitable for the role- Salary history for your 3 most recent positions- Three (3) supervisory references (one of which should be your current or most recent employer)Please send all of the above to ri.recruitment.turkey@gmail.com, and include “Finance Officer – Gaziantep” in the subject of the email.

Organization: UN University
Country: Germany
Closing date: 01 Feb 2014

Reference Number:UNU-EHS/EGECHS/PA, Admin Support/2014 (1)

Applications:
By email to:internship-applications@ehs.unu.edu
By post to:
UNU-EHS
Internship Coordinator
Hermann-Ehlers-Str.10
D-53113 Bonn, GERMANY

Application deadline: Rolling

United Nations University’s Mission: The United Nations University (UNU) is an international community of scholars, engaged in research, postgraduate teaching and capacity development and dissemination of knowledge in furthering the purposes and principles of the Charter of the United Nations. For more information, please visit www.unu.edu.

UNU-EHS, established in December 2003, addresses the risk and vulnerability aspects of human security and the consequences of complex environmental hazards for sustainable development. The work of UNU-EHS helps to improve the in-depth understanding of the cause effect relationships to find ways to reduce risks and vulnerabilities. The Institute supports policymakers and decision makers with evidence-based research and information.

The EGECHS section investigates the teaching – research nexus to enhance the graduate education and research training of the Institute. The section develops open educational resources on vulnerability and risk for sharing with educators, students and self-learners to use, reuse and adapt them in teaching, learning and research. The EGECHS section is a strong propionate of Information Communications Technology (ICT) development and its applications with regard to the use of new media tools and eLearning/open source methods which empower and enable users. The section uses ICT to enhance its project work, facilitate communications between stakeholders, and generate learning materials for tertiary education programmes.

The Priority Africa Initiative was adopted by the UNU Council in 2008 with the aim of streamlining the University’s approach to its African related work. The Initiative is under the direct authority of the Vice Rector and is managed by the EGECHS section, which is responsible for coordinating the Priority Africa Initiative’s communications network, stock-taking process, reporting needs and the creation of promotional material.

The two-year Joint Master of Science Programme in the Geography of Environmental Risk and Human Security was launched by UNU-EHS and the University of Bonn in October 2013. The Programme educates students in an interdisciplinary and trans-disciplinary manner on how to investigate and manage various resources related to environmental hazards by implementing science-based principles and methodologies to disaster risk management.

The Internship Programme of UNU-EHS/ViE in Bonn recruits highly qualified applicants to work as interns at the different UNU-EHS academic sections. Interns are recruited through a competitive application process through specific vacancy announcements or unsolicited applications for a minimum period of three months and a maximum period of six months. Students or recent graduates interested in the work of the United Nations and in particular the United Nations University are encouraged to apply.

Responsibilities:
•assist with internship application processes, i.e. drafting internship vacancy announcements, working with online dissemination portals and updating roosters;
•support in the administration of the GIUB M.Sc. Programme, i.e. assisting with call for applications and planning of introductory week;
•provide assistance with the Priority Africa Initiative; i.e. maintaining databases and supporting the creation of the Priority Africa Initiative outputs;
•draft and edit documents in English;
•conduct desk research;
•assist in all necessary academic and/or administrative tasks as the needs arise.

Qualifications and Requirements:
Field of Study: University degree in a field of interest to UNU-EHS such as, Geography, Political Science, International (Affairs, Development, Relations, Policy) as well as Communications, Information Science, Media Studies, or a related field.

Essential Skills and attributes:
•excellent command of English and experience editing and writing various documents in English;
•proven record of ICT proficiency;
•good knowledge of Microsoft Office Programmes;
•good analytical and time-management skills;
•ability to work flexible, multitask and work independently;
•a willingness to learn new technology skills and methods.

Desired Skills:
•background in data collection and analysis assistance will be looked on favourably;
•knowledge of new/social media is preferable;
•some practical work experience in a professional office setting would be an asset;
•other languages will be considered an asset;
•willingness to work in a culturally diverse environment;
•high motivated and team-oriented person;
•sense of initiative and originality.

Teaching/learning objectives:
•become familiarised with project management related tasks;
•acquire knowledge and gain hands-on experience related to international governmental organization data collection and reporting processes;
•gain understanding of the project work and related activities of UNU and the UN System;
•gain work experience within UN international working environment.

Duration:
The successful candidate will be based at UNU-EHS in Bonn on a full-time for a contractual period ranging from 3-6 months. The internship is not remunerated.

Starting Date:
Rolling

How to apply:

Interested applicants should submit their application, preferably by e-mail, and must include the following:

•Curriculum Vitae in English;
•Cover letter in English: outlining your motivations, possible contributions to the programme and future career goals;
•Completed UNU-EHS application form (downloadable at: http://www.ehs.unu.edu/article/read/about-the-internship-programme-at-un... under Links & Documents);
•Two letters of recommendation.

For the information about the application procedure, please visit http://www.ehs.unu.edu/article/read/internship-application-procedure.

Workforce diversity is essential to UNU. Suitably qualified candidates from diverse backgrounds including minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be handled with the strictest confidence.

Only short-listed candidates will be contacted. Unsuccessful applications will not be acknowledged nor returned.

If you have any questions, please contact us at internship-applications@ehs.unu.edu.

Organization: Health Poverty Action
Country: Sierra Leone
Closing date: 04 Nov 2013

Senior Finance and Admin Officer

Main responsibilities of the post

Manage the overall finances and accounts of HPA in Sierra Leone.
Manage all financial reporting deliverables and deadlines including internal and external audits;Implement and maintain an effective financial management and project finance system including appropriate internal controls, policies and procedures.
Identify, assess, monitor and mitigate all financial risks for HPA in Sierra Leone. Ensure compliance with local laws and regulations as well as HPA requirements;Lead and manage the Finance, Administrative and Logistics departmentsProduce management reports to enable budgetary oversight and strategic planning.

Monthly gross package: Le7,740,000 - Le10,750,000 (1800 to 2500 USD per month)

Applications must be received by Monday 4 November 2013

Interviews in week commencing Monday 4 November 2013

Anticipated start date mid-December

How to apply:

Please send completed application forms to atdeen@healthpovertyactionsl.org.uk by Monday 4 November

Website: www.healthpovertyaction.org

Organization: University Research Co.
Country: India
Closing date: 01 Oct 2013

Project Summary

University Research Co. LLC (URC) is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With our non-profit affiliate, the Centre of Human Services (CHS), URC manages projects in over 45 countries, including United States and India.

In India, URC is implementing the ASSIST project which is a USAID funded program to help enhance the improvement capability in the Indian health system by engaging national and state structures to conduct improvements in maternal, neonatal, and child health along the continuum of care, including through public and private entities.

Position Summary The Admin & Finance (A&F) Officers will work at one of the project office located in Ranchi / Himachal Pradesh / Haryana / Punjab & Uttrakhand. S/he will provide support to project team in state & districts for all Finance, Admin & Procurement related work. S/he will report to Sr. Manager - Finance & Administration in Delhi and be an integral part of the Finance team. S/he will provide the services ensuring quick, high quality and accuracy of work. S/he will closely work with the Finance officer & Assistant/ Admin & Procurement Assistant at Delhi office.

Essential Job FunctionsSpecific responsibilities including but not limited to:

• Provide inputs to Sr. Manager – Finance & Administration in preparation of National, State and District budgets.• Preparation/recording voucher/accounting transaction into the MS excels / MS word / Power Point any other software as required. • Handle local petty procurements at state office per URC policy & guidelines.• Handle all administration work for state office per URC policy & guidelines.• Verify invoices and reimbursement vouchers and send to Delhi office with supporting documents for payment.• Preparation and consolidation of State offices’ monthly fund forecasting.• Handle petty cash payments per URC policy guidelines.• Ensure all financial & legal compliances are met with local laws.• Monitor/review & track the expenditures against budget.
• Preparation of variance reports on the actual vs budget expenditure.• Ensure the funds are utilized appropriately by the close of every month.• Ensure that all financial reports for HO are completed on time.• Coordinate the financial audits of the project and liaise with auditors.• Provide financial inputs for project management, human resource management policies, logistics, travel and other areas of administration.• Ensure URC policies, financial management rules and regulations are adhered in state.

QualificationsThe ideal candidate will hold the following qualifications:

Essential

• PGDM / M.Com / B. Com.• 6-7 Years Financial experience with 2-3 years experience as Finance Officer for a large donor funded project, preferably USAID • Experience in financial accounting work in Tax laws & INGO• Computer knowledge in Quick book is must with MS office, especially MS Excel.• Fluency in written and spoken English.• Strong organizational skills, Ability to set priorities and to manage many tasks simultaneously and ability to work under time pressure.• Detailed-oriented and accurate in work performance.• Strong teamwork and interpersonal skills.

Desirable

• Strong problem solving skills• Proven ability to work well with diverse groups and work as part of a team • Ability to work and achieve results in challenging environment• Adaptability and ability to cope with change; ability to turn challenges into opportunities

Duration of Contract

One year with possibility of extension

Compensation offered

Depending on qualification experience and URC salary rules and regulations

How to apply:

To Apply:

Please send your CV and a cover letter to Mr. Praveesh Sharma (psharma@urc-chs.com) and copy (qpi.hr.india@gmail.com) not later than October 01, 2013. Please make sure to specify name of the position that you are applying for in subject line.

URC is proud to be an Equal Employment Opportunity employerWe value and seek diversity in our workforce

Organization: Program for Appropriate Technology in Health
Country: Myanmar
Closing date: 15 Sep 2013

Admin & Finance Officer, Myanmar MPO (#5656)

PATH is an international, nonprofit organization that currently seeks qualified candidates for Finance & Administrative Officer in our Yangon-based office, expected to open this summer.

The Finance & Admin Officer will provide office oversight and operations support in compliance with PATH administrative and financial policies. He/she will be responsible for monitoring financial transactions, preparing payroll, relevant taxes, and monthly financial report to HQ, among other things. Administrative tasks may include office management and logistics, reception duties, note taking, records management, coordination of workshops and staff travel, and other duties as requested.

Knowledge, skills and experience required: A minimum five years' experience with an international organization or NGO in a related field. Bachelor’s degree in accounting or equivalent preferred; Excellent word processing and database skills; Strong communication and organizational skills; Proven interpersonal skills and ability to work effectively in a team; Excellent written and spoken Myanmar and English; Ability to participate effectively in meetings and Skype calls with colleagues and partners.

How to apply:

For full position description and information on the application process, please visit the jobs section of the PATH website (www.path.org).

Organization: Action Against Hunger-USA
Country: South Sudan (Republic of)
Closing date: 16 Aug 2013

Location: Juba, South Sudan

Objective 1: Finance: (Accountancy, Treasury, and Grant Management)

Responsible to assure the correct accountancy (accurate, reliable, and timely) for all bases, and according to ACF requirements. Train finance team on how to manage the input, maintenance, and output of the entire accounting data according to ACF standards procedures.Responsible for ensuring the proper entry and filing of records related to other missions and other HQs transactions.Responsible to assure the cash management: Bank Accounts and Cash Books supervision and the corresponding monthly reconciliations.Responsible for cash distribution from/to all bases.In charge of financial planning and analysis (yearly financial analysis, monthly cash forecast, Cash TRF requests, planning of expenditures, etc.).In coordination with HQ, responsible for ensuring the cash availability for the entire mission.In coordination with CD, other Coordinators and HQ, work in preparing budget proposals and reports according to donors guidelines.Continue the double filing (donors filing) for the current grant.

Objective 2: General Administration

In coordination with Coordination Team and HQ, responsible for annual review of the long-term administration strategy.In coordination with logistic department, make sure that all procedures regarding to purchases, reports, and filing are properly followed.In coordination with HR department, ensure that all payroll taxes and deductions are being accounted, paid, and reconciled properly.Responsible for assisting and responding during internal and external audits.Perform weekly meetings with the admin and logistics team to co-ordinate objectivesResponsible for annual review of a framework for evaluating the progress of the Admin department.Responsible for assuring that all documents related to suppliers, service providers, and any contractor (invoices, contracts, agreements, etc) are properly collected and filed.In coordination with logistic department control and monitor the security for the entire mission.Responsible for reviewing program and log/admin reports for potential action by the Admin department

Objective 3: To supervise admin/finance team:

Supervision of the admin/finance team: induction, follow up, evaluation, and promotion of positive team dynamics and motivationOverseeing the work of finance managers in order to ensure good compliance of activities within the objectives of the mission and of proposalsEvaluation of finance managers as per the defined schedule and make recommendations to CD for their career path. Contribute to the evaluation of base admin and HoB via their relevant line managersDevelop/revise HR structure and plan for ACF admin department in Southern Sudan, in collaboration with CD, HR Coordinator and according to evolving program needs

Objective 4: To ensure external coordination and representation:

To actively participate in external coordination meetings for finance or admin that exist in the countryTo attend meetings on behalf of the Country Director when he/she is not available to attend.To represent ACF with local authorities in the tax and social insurance bodies as well as the Ministry of Labor and other relevant MinistriesTo contribute to representation and technical discussion needed for donors

Objective 5: To ensure proper reporting:

Reporting on attended meetings or training to share with coordination team and NY as necessaryMonthly HR report to be sent to CD and NY Technical Advisor (finance & HR)Preparing inputs for the mission monthly sitrepBudgetary input for donor proposals and reports including budget narratives.Prepare handover report as necessary to replacementEnd of mission report to be sent to HQ.

Internal & External relationships

Internal

Admin Coordinator is Line managed by DCD, but major financial decisions to be made in consultation with CDTechnical Coordinators- Directly line managed by CD – Keep active liaison to ensure development of coherent cost proposals and expenditure under ongoing grantsField Finance Officer – HQ referent for Admin Co in relation to all grant development reporting and financial matters including but not limited to Mission Funding plans, cash forecasts, monthly accounting of finances etc.

External

In country Donors, as directed by CD, DCD

UNICEF finance team on a regular basis to sort issues with ongoing PCAs as advised by the CD/DCD

REPORTING RESPONSIBILITIES

Monthly Admin ReportsIncident reportingFinancial ReportingOthers as agrees upon with the Country Director and Field Finance Manager

POSITION REQUIREMENTS

QUALIFICATIONS

Min. Bachelor’s degree in Finance, Business Administration, HR or related fieldAt least 5 years of experience in humanitarian work

SKILLS & EXPERIENCE

ESSENTIAL

Excellent communication skillsExcellent writing and analytical skills.Good management and representation competencies.Excellent influencing and negotiation skillsExperience in developing world context.Familiarity with ACF and acceptance of ACF’s principles.Familiarity with donors and donor procedures helpful.Prior experience in conducting and delivering training for national staff whose educational level is low.

PREFERRED

Previous experience in living and working in insecure and volatile contextsProven ability to work in multi-donor short term contract situations and ability to effectively jugle priorities to meet the needs of the mission

How to apply:

Apply with resume and cover letter at http://actionagainsthunger.theresumator.com/apply/1yHHmh/Admin-Co.html?s...