United States of America: Recruitment Officer - P4

Organization: UN Office for the Coordination of Humanitarian Affairs
Country: United States of America
Closing date: 31 Jan 2014

Duty Station: New York
Estimated Start Date: 01/03/2014
Duration of need: 11 months with a possibility of extension


The position is located in the Office of Director (OD), Coordination and Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). The Recruitment Officer reports to the Deputy Director in CRD.

Recruitment and placement

(a) Projects and monitors vacant posts of at Headquarters within CRD and in the field and ensures adherence to policies and procedures in filling these posts; (b) Oversees preparation of vacancy announcements both the multiple-duty station vacancies for rostering purposes and single vacancies, reviews applications and provides short-lists to substantive offices; (c) Arranges and conducts interviews for selection of candidates; (d) Reviews recommendation on the selection of candidate by client offices; (e) Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and establishing new procedures; (f) Ensures that statistics (e.g. the number of applicants, the number of short-listed candidates, the number of interviews, etc) are kept up to date for record keeping and information sharing purposes and maintains a database of Rostercandidates; (g) Conducts an analysis of Roster candidates and maintains contacts with potential candidates to keep the Roster active and also determine future needs; (h) Participates in the UN Secretariat wide/inter-agency recruitment outreach missions and organizes outreach activities in consultation with other divisions responsible for respective Rosters, and as appropriate discussesrecruitment and other human resources matters for field positions with government officials.

Field staffing and workforce planning

(a) Develops a standardized approach to field staffing within CRD to facilitate the work of the Administrative Services Branch, including identifying staffing priorities taking into account the humanitarian contexts and the work and cost plans of each field unit; (b)Assists Sections in the event of a corporate emergency, enabling effective interaction with OCHA’s recruitment and surgemechanism, such as the Emergency Response Roster and Stand-by Partnership Programme and short-term recruitments to ensure seamless transition from short-term deployment and mid-term and to long term staff deployment; (c) Establishes and maintains field staffing tables for each country office and keep track of staff’s movement for workforce planning / mobility monitoring purposes; (d) Reviews and/or initiates staff contract extension/separation requests against the Cost Plans and clears them for the Director’s signatures; (e) Initiates and maintains a regular telephone conference with the Administrative Office and the Surge Capacity and Logistics Section of OCHA Geneva to maintain an overview of field staffing situation and ensure that there is no gap between short-term deployment to long term deployment; (f) Maintains close dialogues with EO and AO with regard to prioritystaffing cases to find solutions and draft notes/messages on cases requiring attention of the Directors and Management;

Other duties

(a) Advises the Directors on issues relating to field staffing by means of discussion papers, background documents and talking points and provides input to the Director in the management of difficult administrative cases; (b) Follows up on administrative requests with the Administrative Services Branch on behalf of the Director in order to improve operational efficiencies; (c) Provides feedback and consultative advice for staff members on their career prospects/paths and possible functional andgeographical mobility; (d) Conducts research in preparing policy papers, position papers and briefing notes on issues related to examinations and tests; (e) Liaises closely with the Surge Capacity Sections of OCHA Geneva and advocates linkages between surge deployment and staff development.


(a) In collaboration with the Administrative Services Branch, proactively contributes to development and implementation of new human resources policies, practices and procedures to meet the evolving needs of the Organization; (b) In consultation with the ASB, monitors and ensures the implementation of human resources policies, practices and procedures; (c) Keeps abreast of developments in various areas of human resources; Prepares reports and participates and/or leads special human resources project; (d) Plans, organizes, manages and supervises the work of the Staffing Team in the Office of the Director, CRD.


Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting; Ability to identify issues, formulate opinions, make conclusions and recommendations; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter ; Is conscientious and efficient in meeting commitments,observing deadlines and achieving results; Is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; Sound knowledge and exposure to awide range of humanitarian coordination issues, emergency relief and related human rights issues, including approaches and techniques to address difficult problems; Good understanding of human resources management and practices especially in the field of recruitment for field locations; Ability to conduct research, including the ability to evaluate and integrate information from avariety of sources. Ability to work under extreme pressure, on occasion in a highly stressful environment

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings

Planning & Organizing:Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

For Managerial Positions:

Managing Performance:

Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedbackand coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.


Experience: A minimum of seven years of combination of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, human resources management especially recruitment for field mission. Experience in a field mission is desirable.

Education: Advanced university degree (Master's degree or equivalent) in political science, public administration, international studies, economics, human resources management or in a related field. A first-level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Languages: English and French are the working languages of the United Nations Secretariat. For this post, English and French fluency is required. Fluency of another UN official language is highly desirable.

How to apply:


  • Cover Letter
  • Personal History Profile (visit https://inspira.un.org to generate a PHP)
  • Last two completed Performance Appraisal or two Reference Letters for external applicants


Contact Name: Yasuko Sawada (Email Address: sawada@un.org)
Copy (cc): Etiam Fiagan( Email Address: fiagan@un.org)

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