Switzerland: Logistics Officer - Switzerland
Country: Switzerland
Closing date: 24 Jan 2014
Role and Responsibilities
Develop and strengthen Medair’s HQ Logistics capacity in the area of Procurement, Travel and Facilities.
Project Overview
Medair Headquarters (HQ) provides operational guidance for country programmes and activities, along with both technical and compassionate support for our relief workers. Within our headquarters, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes. Our headquarters teams are also responsible for recruiting international and HQ staff, and like our field teams, we are committed to serve the world’s most vulnerable with practical and compassionate care.
Medair
Medair brings life-saving relief and recovery in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its Internationally Recruited (IRS) and HQ staff are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.
Workplace
Based at Medair HQ, Ecublens, Lausanne, Switzerland
Starting Date
February 1st 2014
Initial Contract Details
Fixed term contract, 100%, 1st February-31st March 2014
Key Activity Areas
Procurement
• Act as Medair procurement officer; maintain contact and build relationship with (international) suppliers in various areas.
• Procure items and services for HQ, field and HQ purchases for projects.
• Organize, initiate, follow up and track procurement requests received from HQ ensuring procurement of the right product, at the right time, to the right location, at the right prices using the right procedure.
• Manage supplier contracts and framework agreements, ensuring selected suppliers statuses are up-to-date.
Travel
• Organise and follow up travel requests, ensuring travel is organized in the most efficient way. Liaison with travel agents.
Facilities
• Manage utilities for Medair office; reporting of electricity usage and organising waste disposal.
• Responsible for planning and organising HQ staff induction on Medair office facilities; manage keys and phones for staff, keeping records up-to-date and ensure timely issue and collection of items.
• Responsible for follow up on maintenance requests for Medair office and flats, including procurement of supplies and services within approved budget limitations. Liaise with cleaners, manage cleaning schedules.
Transport, Equipment and Inventory Management
• Act as Medair shipment officer; make sure shipments are organized in time and according to the right procedures, taking into account international, national and customs regulations.
• Follow up shipments and communicate schedules with consignees.
• Deal with internal and external post, express and courier mail.
• Process and provide documentation for incoming equipment and stock items; ensure equipment and inventory records are kept up-to-date when processing field and HQ requests for purchase, repair, disposal and return.
Other
• Support and assist the general work and administration of the Logistics team (data and knowledge management, filing, archiving).
• Develop, implement and support HQ / field staff in logistics working procedures, propose improvements.
• Cover for other Logistics team members when absent.
Qualifications
• Administrative qualification
Languages
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) an asset
Experience / Competencies
• Previous experience in logistics
• Special knowledge on procurement, international transport and travel an asset
• International and humanitarian knowledge
• Negotiation skills desirable
• Enthusiastic, energetic, systematic, organised, work process oriented
• Autonomous, independent but with team attitude, enjoys problem solving
Medair Standard Working Requirements for the International Headquarters
• Committed Christians; commitment to the Medair values
• Reflect the vision and values of Medair when interacting with team members and external contacts
• At least one year of professional experience in a relevant field (more experience preferred)
• Strong working knowledge of English (spoken and written)
• Working knowledge of French (spoken and written) for French-speaking roles
• Competent with MS Office Word, Excel, PowerPoint and Outlook
• Motivated by a spirit of service
• Solid team player
Benefits
• Salary commensurate with experience and pay-grade of the position
• Travel expenses to country programmes (for staff who are required to make field visits)
• Annual leave; Accident insurance and pension; Death and disability insurance; Health insurance for loss of earnings
• The opportunity to work in a Christian organisation where your contributions make a difference for the world’s most vulnerable
Working Conditions
• Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.
• Based in Medair Headquarters, Ecublens, near Lausanne, Switzerland.
How to apply:
Follow this link: www.medair.org/work-with-us, check if you fit our standard working criteria, then: apply for this vacancy (or another position that matches your profile).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
