United States of America: Administrative Assistant
Country: United States of America
Closing date: 30 Sep 2013
The mission of the International Union Against Tuberculosis and Lung Disease (The Union) is to bring innovation, expertise, solutions and support to address health challenges in low- and middle-income populations. With nearly 15,000 members and subscribers from 150 countries, The Union has its headquarters in Paris and offices serving the Africa, Asia Pacific, Europe, Latin America, North America and South-East Asia regions. Its scientific departments focus on tuberculosis and HIV, lung health and non-communicable diseases, tobacco control and research. Learn more at www.theunion.org
SCOPE OF RESPONSIBILITIES:
• Execute extensive international travel planning for managers and consultants
• Maintain accounts and liaise with IT representatives, building management and external vendors
• Manage and execute regional logistics for international conference participation
• Provide administrative assistance for USAID-funded Tuberculosis project including managing project eNewsletter and website updates
• Provide executive assistance to project/department directors and consultants
• Monitor and maintain enrollment with necessary charitable registries
• Attend annual regional conferences to bolster member enrollment and distribute organizational information
• Act as point of contact for external and internal communications; liaise with communications department to provide regional information for publications, etc.
• Monitor, maintain stocks and execute orders of office supplies and branded materials
• Receive, screen and direct visitors, phone calls, mail, parcels, faxes and email;
• Manage outgoing international shipments
• Schedule and logistically manage appointments, meetings and teleconferences
• Undertake special projects as needed
QUALIFICATIONS:
• Bachelor's Degree required
• Extensive experience in administration within the non-profit sector
• Experience providing executive assistance at the director and manager level
• Proven ability to meet strict deadlines
• Excellent communication and interpersonal skills (both written and verbal)
• Familiarity and experience with basic website management and upkeep
• Detail-orientated, self-starter with a positive attitude
• Proficient in computer software to include Word, Excel, Outlook, PowerPoint
• Ability to successfully pass full background check.
• Possess a genuine interest in our mission and vision.
• Able to travel domestically and international between 1 and 4 times per year.
• Proficiency in English is required, any additional language would be desirable.
How to apply:
Please send your CV and cover letter to Christine Hunt at chunt@theunion.org . Kindly note that only applicants who are residents of the US and possess a valid work permit will be considered. Please also specify in the subject line the position for which you are applying. Only shortlisted candidates will be notified.
