Lebanon: Finance & Project Support Officer
Country: Lebanon
Closing date: 30 Sep 2013
Hilfswerk Austria International (HWA) is one of Austria's leading organizations for development cooperation and humanitarian aid. Within the scope of HWA we provide worldwide assistance to people in need.
We respect the culture, history, structures, traditions and customs of the communities and countries where we are active. We provide help for all people regardless of their heritage, gender or religion. The planning and realization of our projects always take place in conjunction with our local partners.
Female candidates and people with disabilities are particularly encouraged to apply
A. SCOPE OF SERVICES for the WORK PLAN
The Finance & Project Support Officer will work under the supervision of the Country Manager in Lebanon and the Desk Officer at HWA’s headquarters in Austria. Responsibilities and duties will include, but are not limited to, the following:
1) Financial management (single-entry book-keeping) in an accurate and transparent manner and according to HWA and donor regulations
2) Review and monitor financial documentation of the implementing partner, including invoices, quotations, procurement procedures, purchase orders, following HWA’s Handbook of Internal Procurement Procedures and the donor guidelines
3) Support the Country Manager in overseeing completeness and transparency of the sources of verification to measure the achievement of the outlined indicators of the project proposal
4) Reporting of all financial matters to the Project Manager
5) Assist the Project Manager in all project-related administrative activities
6) Organize transport and storage of items and equipment as required
7) Assist in both oral and written translations
8) Assist with drafting the reports in cooperation with the Country Manager and the Desk Officer on project progress and impact of the humanitarian intervention
9) Provide coordinating, networking, collaborating and project monitoring support
10) Responsible for all admin-related activities according to HWA regulations, including managing the work of the driver and use of the HWA vehicle
11) Focal point for gathering and centralization of security information
12) Maintain a transparent filing system
13) Provide support concerning matters of project administration as needed
14) Liaise with key-stakeholders as necessary
All responsibilities need to be executed in an unbiased and transparent manner. The position requires self-discipline to work independently.
Period: 3 month probation followed by 1 year contract pending donor approval
The Finance & Project Support Officer will perform the services as a self-employed contractor and is therefore responsible for paying any taxes and national insurance contributions due.
B. OVERALL REQUIREMENTS
- University graduate in Business Administration, Finance or a similar field (at least Bachelor’s level)
- Minimum of 2-3 years of experience in a similar position in a non-governmental organization NGO
- Fluent in English and Arabic; knowledge of French would be an asset
- Resident of Lebanon or permission to work in Lebanon
- Accounting skills and excellent skills in Word and Excel are essential
- Familiarity with INGO procedures as well as monitoring tools has to be demonstrated
- Experiences with UNHCR and ECHO as donors are an asset
- Able to work long hours and independently
- Base of work is Beirut, with possible travel to Mount Lebanon and South Lebanon
- Excellent communication skills
- Good organizer, pro-active and dynamic with the right portion of common sense
How to apply:
Please send your complete application (cover letter, CV, expected salary), with CLEAR Reference “Project Support Officer”, by 15 September 2013 at the latest, to hwa.lebanon@gmail.com
However, this vacancy post will remain online and applications will be accepted until the position has been filled.
