occupied Palestinian territory: FLAT Officer OPT
Country: occupied Palestinian territory
Closing date: 30 Sep 2013
Department: Finance/Logistics
Position: FLAT OfficerContract duration: 6 monthsLocation: JerusalemStarting Date ASAP
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 3000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org
II. Country Profile
Capital Office : JerusalemNational Staff : 18 (July 2012)International Staff : 2 (July 2012)Areas : 1 (North of West Bank)On-going programmes: 2Bugdet : 1.6 M€ (2011)
ACTED started its activities in the Occupied Palestinian Territory in May 2007, with a food security programme in the West Bank. ACTED Occupied Palestinian Territory plans to expand its mission through agriculture, water supply, and economic development projects. Fostering sustainable development of Palestinian civil society while addressing the humanitarian needs of vulnerable rural communities - ACTED’s goal for 2011 has been to capitalise on its previous engagement in agricultural development in the West Bank by supporting the development of the cooperative sector. In parallel, and based on the developments in the region, we have maintained our focus on addressing the remaining humanitarian needs and assisting the most vulnerable populations in the West Bank. In coordination with the Palestinian Authority Strategic Plan of the Cooperative sector 2011-2013, ACTED has sought to strengthen rural cooperatives in the governorates of Salfit and Qalqilya. In addition, ACTED enhanced its emergency livelihoods intervention programme, providing much needed assistance to the most vulnerable rural Palestinian populations in the West Bank.
III. Position Profile
The FLAT Support Officer is responsible for ACTED FLAT (Finance, Administration, Logistics and Human resources (staff management, and day to day follow up of tasks and achievements).ResponsibilitiesI. Administration Management:
? Ensure that weekly FLAT meetings be held regularly and minutes to be shared with participants;? Review and check Administrative official documents prior to be signed and approved by Regional director or his representative;? Assist Regional Director or his representative to draft internal notes, regulation, memos etc in line with ACTED policies and requirements? Follow up of Legal-related issues, in coordination with the lawyer (Mission registration, Professional license, Work permit & visa issues for internationals staff)? Supervise the Administrator performance and provide support;? Provide support to ensure ACTED compliance meet the legal requirements of the country;? Ensure that ACTED offices work in accordance with ACTED Management Guidelines and the Labour Code of the country;? Supervise Administrator in all lease agreement, meetings & discussion;II. Human Resources Management
? Check and control the monthly Staff Titanic reports prior to be signed and approved by Regional Director or his representative & send to HQ on time;? Ensure all staff (national & international) have comprehensive ToRs;? Ensure the implementation of ACTED HR Manual & its standards templates on line with Country labour law & internal regulations? Ensure each new international staff Settle in properly in their first week of arrivals? Follow up of International staff Appraisal forms with Regional director or his representative;? Review and update (or benchmarking if needed) the national staff grade, salary & position to be in line with country approved salary grid.? Prepare the International staff presence table and Paid Leave table follow up and send it on a monthly basis to HQ HR dept.? Support HQ HR on provision of required documents linked with International staff (up on request) ? Follow with HQ HR the international staff recruitments (arrival & departure) ? Participate and supervise the interview panel and provide initial approval to new staff recruitments as per requirement and pre-approval of Regional director or his representative;? Ensure that Administrator collects all necessary documents of applicants as indicated in ACTED HR Manual;? Ensure that Administrator checked successful candidate “Reference Check” prior to offer the position;
III. Finance:
? Support Head of Finance on day to day Finance work;? Ensure that an updated allocation (staff, assets, premises) is available;? Ensure staff insurance and security payments are released on monthly basis;? Support Finance on all payments and cash transfers after review of PR, ROP;? Perform Cash count on Weekly basis and sign the sheets
IV. Logistic:
? Review & prepare all procurement contracts and ensure the procured items fairly costs and prices as well as quality? Supervise the day to day procurements and set up a thorough cost control mechanism;? Ensure an up to date asset management and office/GH inventory is existed and is following by night secretary? Ensure a monthly transport/fuel follow up is updated and followed by Administrator? Support Administrator on arrangement of guard’s & drivers’ duty schedules;V. Filing:
IV.I. General Filing:? Review and standardize all ACTED FLAT filing system (for Admin/HR, Logistics & Finance);
V.II. Personal Folders:
? Support Administrator to ensure all staff National and International has updated personal ? Ensure that the personal folder database have been updated by Administrator and provide him/her regular support;V. Capacity Building:
VI.I. Internal Training/External Training:
? Organize regular training for staff based on requirement, confirmation of line managers and approval of Regional Director or his representative;? Organize brief Training for all new International/national staff on ACTED system, procedures, code of conduct and internal regulation.Search various sources (websites, news papers, education trainings centres) to introduce staff for short terms courses & training (after approval of Regional Director or his representative)
IV. Qualifications:
? Master Level education in a relevant field such as International Relations or Development ? 1-2 years previous work experience in a relevant position ? Experience in Finance, Logistique, Administration? Proven capabilities in leadership and management required ? Excellent skills in written and spoken English ? Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms ? Ability to work well and under pressure
V. Conditions:
? Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus ? Additional monthly living allowance? Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment) ? Transportation costs covered, including additional return ticket + luggage allowance? Provision of medical, life, and repatriation insurance + retirement package
How to apply:
Please send, in English, your cover letter, CV, and three references to jobs@acted.orgRef : FLAT/OPT/SA
